Purpose of Position:
Under direction, assists the Director of Purchasing-Supply with purchasing, receiving and issuance of supplies. Responsible for the implementation and coordination of systems and procedures relating to inventory, storage and issuance of supplies. Assumes additional responsibilities as assigned by the Director of Purchasing-Supply.
Essential Duties and Responsibilities:
1. Assists the Director of Purchasing-Supply in coordinating the various functions of purchasing, receiving and issuance of supplies. Relieves the Director of Purchasing-Supply in their absence.
2. Supervises the storage and control of supplies after acceptance by the Director of Purchasing-Supply.
3. Supervises the issuance of supplies in compliance with authorization and documentation procedures.
4. Analyzes the consumption of storeroom supplies and codes by the cost center or program.
5. Maintains storeroom inventory and reconciles inventory to general ledger controls.
6. Matches invoices with purchase orders and resolves discrepancies.
7. Negotiates and places routine purchase orders.
8. Prepares and consolidates purchase requisitions.
9. Prices purchase requests; obtains data from catalogues or by telephone or interview with vendors; settles questions within procedures established by the Director of Purchasing-Supply.
10. Follows up and expedites overdue orders.
