Role Summary
The People & Culture Coordinator provides essential administrative and operational support to Wilson Lumber’s People & Culture team, enabling HR professionals across the department to focus on higher-level strategic and consultative work. This role is a hub of coordination and follow-through — ensuring that the behind-the-scenes work of HR runs smoothly, accurately, and on time across all five Wilson Lumber locations. The Coordinator is often a first point of contact for employees and new hires, and represents the People & Culture team’s commitment to responsiveness, accuracy, and care.
Scope of the Position
The People & Culture Coordinator is based in Huntsville, AL and provides administrative and operational support to the entire People & Culture team, which includes Human Resources, Safety, Training, Continuous Improvement, and Culture & Engagement functions. This role serves all five Wilson Lumber locations: Huntsville, Madison, and Tanner, Alabama, and Fairview and Westmoreland, Tennessee. Travel is minimal but may be required occasionally for onboarding or team events.
Key Responsibilities
Onboarding & New Hire Administration
Coordinate the administrative components of onboarding for all new hires across locations, including offer letter distribution, new hire paperwork, I-9 completion and tracking, background check initiation, and benefits enrollment reminders.
Prepare new hire files and ensure all documentation is complete, accurate, and filed in compliance with record-keeping standards.
Maintain and update onboarding checklists, forms, and materials in coordination with HR team members.
HRIS & Personnel Records
Enter and maintain personnel data in the HRIS, including new hire setup, status changes, and termination processing, under the direction of HR team members.
Conduct routine data audits to ensure accuracy and completeness of employee records.
Maintain organized and current physical and electronic employee files in compliance with retention requirements.
Assist with HRIS reporting by pulling standard reports and preparing data for HR team review.
HR Administrative Support
Manage the HR department inbox and route inquiries to the appropriate HR team member in a timely manner.
Prepare, format, and distribute HR communications, forms, letters, and documents as requested.
Schedule and coordinate meetings, interviews, orientations, and HR events across locations.
Maintain and organize HR department resources including templates, SOPs, policy documents, and shared drives.
Process employment verifications and respond to routine requests for HR information.
Support open enrollment communications, benefits enrollment paperwork tracking, and audit documentation.
Assist with Workers’ Compensation administrative tasks, including claim intake documentation and record organization.
Recruiting Support
Post open positions to job boards and applicant tracking systems.
Coordinate interview scheduling and manage recruiting logistics
Support pre-employment processes, including background checks, drug screens, and reference checks.
Organize and update job descriptions, ensuring documents remain current and accessible.
Culture, Engagement & Events Support
Provide logistical and administrative support for employee engagement and Wilson Lumber Cares initiatives.
Assist the Wilson Lumber Cares Leader with event coordination, vendor communication, supply ordering, and materials management.
Help maintain People & Culture content on internal platforms such as SharePoint and the company newsletter as needed.
Safety, Training and Workforce Development Support
Support training administrative tasks including scheduling coordination, attendance tracking, and materials preparation.
Support safety administrative tasks to include audits, training and maintain policy/SOP documentation
Other Responsibilities
Purchase Order Administration for the People and Culture Team
Perform general office and administrative duties as needed to support the People & Culture team.
Perform all other duties as required and requested by management.
Position Qualifications
Strong attention to detail and commitment to accuracy in data entry and documentation.
Excellent organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
Warm, professional interpersonal style; able to represent the People & Culture team with care and discretion.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SharePoint a plus.
Ability to handle sensitive and confidential employee information with the highest level of integrity.
Self-motivated and reliable; able to follow through on tasks with minimal supervision.
Demonstrated understanding of HR processes, employment compliance basics
Bilingual in English and Spanish (spoken and written) strongly preferred.
Education and Experience
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and direct HR experience considered.
2–3 years of HR, recruiting, onboarding, or office coordination experience required.
Proficiency with HRIS systems or HR software; experience with data entry and record management preferred.
Experience in a manufacturing or multi-site environment preferred.
Physical Requirements
