This is a high-output estimating role. Candidates without recent experience creating service estimates, repair quotations, or small project proposals should not apply.
Top 5 Non-Negotiables
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Proven ability to create high-volume, accurate quotes and proposals with minimal oversight
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Strong understanding of facility maintenance scope development, labor/material takeoffs, and pricing validation
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Experience quoting small single-trade projects such as plumbing, electrical, carpentry, painting, flooring, doors/hardware, ceiling, or general repairs
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Ability to review work orders, site photos, technician notes, vendor pricing, and client requirements, and convert them into complete proposals
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Demonstrated discipline in structured estimating workflows, including scope validation, exclusions, clarifications, and approval routing before release
We are looking for individuals who take pride in their work, communicate respectfully, and value being part of a team. The right candidate is dependable, organized, and detail-oriented, with the ability to turn incomplete field information into clear, accurate, and client-ready proposals while supporting coworkers in a collaborative environment.
The Facility Maintenance Bid Coordinator role is primarily responsible for preparing accurate, timely, and professional quotations for facility maintenance repairs and small single-trade special projects.
Compensation:
$32 - $38 per hour
Responsibilities:-
Compute labor, construction materials, time, and product costs to estimate overall cost for construction projects
- Produce written proposals, cost estimates, budgets, and updates for clients and project managers
- Furnish accurate and clear quantity takeoff information to provide a detailed list of materials and assess the total construction costs
- Analyze blueprints, proposals, specifications, and construction documents to understand the project as a whole
- Frequent construction sites to gather necessary client requirement information
Estimating & Proposal Development
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Review incoming service requests, technician notes, site photos, proposals, and field documentation to determine quoting requirements
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Create facility maintenance, repair, and quotes for corrective work, replacement work, and non-contract service requests
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Prepare small single-trade special project proposals with complete scope, pricing, assumptions, exclusions, and client-ready formatting
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Develop clear written scopes of work that align with field conditions, client expectations, and operational execution requirements
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Build pricing using labor, materials, equipment, subcontractor costs, permit requirements, where applicable, and markups
Scope Accuracy & Commercial Review
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Validate scope completeness before release to avoid under-scoping, missed materials, or pricing gaps
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Apply proper assumptions, qualifications, clarifications, inclusions, and exclusions to protect the margin and reduce scope disputes
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Ensure all final quotations are commercially sound, executable, and aligned with internal standards before release
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Escalate unclear scope, incomplete field information, or pricing concerns prior to proposal submission
Performance KPIs (Core to Role)
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Quote Production: high daily and weekly quote output based on service volume and proposal complexity
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Turnaround Time: timely quote delivery in accordance with client expectations and internal service standards
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Accuracy Rate: high first-pass accuracy with minimal pricing or scope revisions caused by estimator error
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Scope Completeness: complete proposals issued with proper assumptions, exclusions, and backup support
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Margin Protection: reduction in missed scope, underpricing, and preventable change events caused by estimating gaps
Qualifications:-
Exceptional time-management, project management, and communication skills are essential
- Proficient in MS Office (Word, Excel, and PowerPoint) and construction estimating software
- 3 years of experience in the construction industry - project estimating or construction management is necessary
- A Bachelors’ degree in construction management, civil engineering, accounting, or a related field is required
- Analytical skills, critical thinking, and very strong math skills are essential
- 3–5+ years of estimating, quoting, service proposal, or small project pricing experience in commercial facility maintenance or construction
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Strong understanding of facility repair scope development, labor/material pricing, and trade coordination
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Proficiency in Excel and business systems used for estimating, quoting, and work order management
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High attention to detail and ability to manage multiple active quotes in a fast-paced, deadline-driven environment
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Strong communication, scope-writing, and coordination skills
Preferred Experience
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Commercial facility maintenance estimating across reactive repairs and proposal-based corrective work
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Prior exposure to quoting trades such as plumbing, electrical, doors/hardware, flooring, painting, carpentry, drywall/ceiling, or general building repairs
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Working within multi-location or multi-state operations, managing varying client proposal requirements and submission protocols
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Contributing to or improving estimating workflows, template standards, pricing controls, and proposal quality assurance procedures
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Microsoft Dynamics 365 or similar systems, including adapting to structured work order and proposal management workflows
About Company
Why Join Us?
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Competitive salary + bonus incentive programs
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Comprehensive benefits: health, dental, vision, and 401K
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Paid time off, sick pay, and holiday pay
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A supportive culture that values leadership, teamwork, and innovation
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Opportunity to lead a property like it’s your own business
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Career growth within a respected hospitality organization
Ready to Lead?
If you are a motivated leader who thrives on delivering results and creating memorable guest experiences, we want to hear from you!
Equal Opportunity Employer
We are proud to be an Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
