*Please read the entire description for specifics on how to apply*
We are seeking an experienced Wedding + Event Coordinator to join our team full time. This position is primarily designed for someone based in the South Central Pennsylvania region (York, Gettysburg, Harrisburg), where the majority of our events take place. Occasionally, you may have the opportunity to support fellow lead planners at events outside of this area.
Who we are and what we need
Blake Events is a modern planning and design firm known for creating iconic, highly personalized events that feel effortless and wildly well-orchestrated. Since 2010, our team has planned hundreds of weddings and events across cultures, venues, and destinations. With work featured in Brides, The Knot (+ more) and recognition by Forbes as one of the entrepreneurs helping revolutionize the industry, we’re known for producing celebrations that are distinctive, and completely tailored to the people at the center of them.
We’re looking for someone who:
- Loves a beautifully organized Google Drive as much as a stunning tablescape
- Can manage logistics + aesthetics without breaking a sweat
- Is equal parts creative thinker and get-it-done executor
- Communicates like a pro (clients, vendors, team)
- Thrives in a fast-paced environment where no two days look the same
- Notices the tiny details because they matter
- Wants a career, not just a job and is excited to grow with a tight-knit team
Our vibe = high standards, zero ego, collaborative energy, and a love for making things happen.
Our motto = do no harm but take no sh!t. We’re kind, we lead, and we do the right thing.
Schedule & Seasonality
This role supports up to 40 events per year, leading or assisting, with a natural rhythm that follows the wedding industry calendar. Our busiest months can include 4+ event days per month, sometimes back-to-back (rare) or a Friday/Sunday split (more common). Our offseason is intentionally lighter, typically requiring two or fewer on-site event days per month.
Most events take place on Fridays, Saturdays, and Sundays, because that’s when weddings happen. If you love having flexible weekdays to focus, recharge, or handle planning work, this cadence can be a great fit.
Work Structure: Hybrid + Flexible
- We operate with a hybrid structure designed for both autonomy and accountability, providing you with full flexibility on when and where you work best
- Events are scheduled well in advance, so you’ll have clear visibility into your calendar
- Planning and administrative work are completed remotely with flexible hours on your schedule
What You’ll Be Doing
Learning the Blake Events Way
- Shadow our team to understand our venues, vendor relationships, floorplan strategy, and how we design event flow
- Get to know the standards, systems, and thoughtfulness behind everything we do
Client Coordination & Planning
- Work directly with clients under the guidance of our Director of Events
- Lead onboarding calls, share package options, and manage follow-ups
- Dive into client details using our planning platform
- Send kickoff communication and guide clients through next steps
- Organize venue-specific logistics, timelines, and expectations
- Collaborate with venue teams to align setup, flow, and operational needs
- Communicate with vendors to confirm timing, requirements, and logistics
- Build and distribute the master event timeline (our love language)
- Create clear setup + décor instructions tailored to each event
- Develop and adjust floorplans using planning software
- Attend final walkthroughs and ensure everyone is aligned
- Send final documentation to vendors and venue teams
- Maintain consistent, thoughtful communication throughout the process
Event-Day Leadership
- Lead full wedding-day coordination (up to 12 hours on-site)
- Oversee load-in, setup, transitions, and timeline execution
- Serve as the central point of communication for clients, vendors, and venues
- Direct assistants and vendor teams to keep everything flowing smoothly
- Manage strike and teardown with care for property and process
- Troubleshoot with calm confidence
When not on-site, you may also:
- Help plan venue open houses, participate in styled shoots, or attend networking events
- Assist with research and creative development
- and of course, “other duties as assigned” because we wear many hats
What We’re Looking For
- Experience in weddings, events, hospitality, or a related field (required)
- Exceptional organization, logistical thinking, and attention to detail
- Ability to follow established systems while working independently
- A professional, dependable, service-driven attitude
- Strong communication and time-management skills
- Understanding that event days are non-negotiable commitments
- Physical stamina for hands-on event work
To Apply
Submit a resume, a note on why this is the position for you, and compensation range. Applications lacking the above (or a generic “negotiable”) will be removed from consideration. At this time, insurance benefits are not offered. Continuing education, flexible schedules, PTO, incentives, bonus opportunities, travel and other perks apply.
This role is offered as an independent subcontractor position, providing the flexibility many event professionals value. Our coordinators are engaged on a consistent retainer-based structure and maintain control over their own schedules outside of committed event dates and planning milestones. A Note on Compensation Expectations: We believe in fair, competitive compensation that reflects experience, the responsibilities of this role and the realities of the wedding and events industry. Before applying, we encourage candidates to research typical salary ranges for event coordination positions in our region to ensure alignment with industry standards.
Job Types: Full-time, Contract
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program
Application Question(s):
- Are you willing and able to work nights and weekends to support events?
Experience:
- event or hospitality (or related): 1 year (Preferred)
Work Location: Hybrid remote in York, PA 17401
