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Location: Poughkeepsie, NY (5 days a week onsite)
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Schedule: Monday - Friday, 7:00 AM - 3:30 PM
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Employment Type: Full-Time, Contract
- Compensation: $25-$27 per hour
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Start Date: August 10th-Novemeber 30th, 2026
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Experience handling high-volume phone calls, including maintenance or service-related inquiries
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Strong customer service and interpersonal communication skills
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Professional and courteous communication style
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Proficiency with Microsoft Office applications, especially Excel
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Experience using a Computerized Maintenance Management System (CMMS) is a plus
The Facilities Coordinator supports day-to-day facility operations by helping oversee maintenance activities, coordinating vendor services, and ensuring operational tasks are completed accurately and on schedule. This position works closely with internal stakeholders, property management teams, landlords, and service providers to maintain a safe, efficient, and well-functioning workplace environment.
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Provide guidance and coordination for a small team of maintenance and facilities personnel
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Build and maintain effective relationships with internal clients, landlords, property managers, and third-party vendors
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Assist with the oversight of on-site contractors to ensure services meet quality and performance expectations
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Support vendor selection, onboarding, and service procurement activities
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Help manage financial and administrative processes related to facilities operations
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Create, track, and maintain purchase orders within the organization's financial systems
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Assist with monthly accrual reporting and ongoing budget tracking
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Perform routine facility inspections, safety audits, and operational assessments
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Support compliance with safety standards, building procedures, and company policies
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Assist in implementing risk management initiatives and industry best practices
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Ensure facilities remain clean, organized, and fully operational
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Support disaster recovery, emergency response, and business continuity planning efforts
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Follow established procedures for incident reporting and issue escalation
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Contribute to regular reporting, special projects, and operational initiatives as needed
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Help achieve department performance goals, service levels, and key performance metrics
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Ability to work independently while collaborating effectively with a team
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Strong organizational and multitasking skills
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Self-starter with a positive, proactive approach to problem-solving
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Excellent written and verbal communication abilities
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Adaptable and able to perform effectively in a fast-paced environment
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Strong attention to detail and follow-through
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Bachelor's degree in a related field preferred
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Proficient with Microsoft Word, Excel, and Outlook
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Previous experience in facilities coordination, office operations, property management, or a related environment is preferred
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you!
Beacon Hill. Employing the Future (TM)
