Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will serve supporting our office operations, ensuring seamless administrative support across departments. Your position will help maintain efficient workflows, excellent client communication, and uphold a professional environment. The ideal candidate is highly organized, detailed, and possesses strong communication skills to manage multiple responsibilities with enthusiasm.
Responsibilities
- Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy.
- Support other team members in fulfilling their job duties as needed.
- Provide comprehensive office management support, including filing, data entry, and maintaining organized records using spreadsheets and productivity software.
- Coordinate calendar management and schedule appointments for team members, ensuring optimal time utilization.
- Prepare and proofread documents, correspondence, reports, and presentations with accuracy and attention to detail.
- Assist with bookkeeping tasks including daily account reconciliation.
- Support client communication efforts through phone support, email correspondence, and customer service interactions that promote positive relationships.
- Facilitate office other task as required ensure smooth daily operations.
Qualifications
- Office experience demonstrating strong organizational skills and attention to detail (preferable 2+ years experience at same employer).
- Ability to work with a existing team in a cohesive environment to complete multiple task.
- Proficiency in Microsoft Office Suite (Word and Excel) along with computer literacy and technical proficiency in productivity software.
- Experience with data entry, filing systems, and document proofreading to ensure accuracy.
- Excellent phone etiquette skills with the ability to handle multi-line phone systems efficiently.
- Strong organizational skills combined with time management expertise to prioritize tasks efficiently.
- Personal assistant or front desk experience is desirable for seamless office support.
Join our team where your organizational talents will make a real impact!
We value energetic professionals who thrive in fast-paced environments and are eager to contribute their skills toward creating an efficient, welcoming workspace for everyone.
Pay: $16.00 - $18.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Professional development assistance
- Retirement plan
Work Location: In person
