Administrative Coordinator
Location: Mukwonago, WI
Job Type: Full-Time, In-Office
About FILO
Financial Institution Lending Options (FILO) is a Wisconsin-based auto finance company founded in 2001. We partner with automobile dealerships and financial institutions across Wisconsin, Illinois, and Minnesota to deliver reliable, relationship-driven lending solutions.
About the Role
FILO is seeking a highly organized and proactive Administrative Coordinator to support the President/CEO and senior leadership team. This role is ideal for someone who thrives in a fast-paced environment, maintains strict confidentiality, and brings strong executive-level administrative skills.
Key Responsibilities
- Executive Support — Manage calendars, travel arrangements, office supplies, and facility needs
- Meeting Coordination — Prepare agendas, materials, and minutes for leadership and department meetings
- Board Reporting — Draft and assemble monthly Board package/report
- Dealer Onboarding — Collect required documentation and set up approved dealer relationships in internal systems
- Client Setup — Coordinate signing and onboarding of new financial‑institution clients, including welcome meetings and month‑end reporting support
- Vehicle Titling — Monitor and maintain income vehicle titling inquiries
- CRM Management — Maintain contact lists and records in internal and dealer CRMs
- Office Operations — Sort/process mail, answer phones, and assist with client/dealer inquiries
- Process Improvement — Identify opportunities to streamline workflows and support leadership-driven projects
Qualifications
- 3+ years of administrative experience (or equivalent education/experience)
- Proven ability to handle highly confidential information with integrity
- Strong organization, time‑management, and prioritization skills
- Excellent written and verbal communication abilities
- Advanced Microsoft Office proficiency; ability to learn new tools quickly
- Sound judgment and ability to work independently
- Professional demeanor and adaptability in a dynamic environment
Compensation & Benefits
- $28.00–$32.00 per hour
- 401(k) with company match
- Health, Dental & Vision insurance
- Health Savings Account (HSA) with employer contribution
- Paid time off
Schedule & Work Environment
- Full-time, in-office role
- Monday–Friday, 9:00 AM – 5:00 PM
- Located in Mukwonago, WI
If you’re a polished, dependable professional who enjoys supporting leadership and keeping operations running smoothly, we encourage you to apply.
Job Type: Full-time
Pay: $28.00 - $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 3 years (Required)
- Administrative: 3 years (Required)
Work Location: In person
