JOB The Department of Public Safety is recruiting to fill an Administrative Assistant 4 position within the Fingerprint Support Unit of the Records, Communications, and Compliance Division in Carson City. The Administrative Assistant 4 is responsible for overseeing, supervising, and monitoring fingerprint-based background checks for healthcare workers, as authorized under NRS Chapter 449, utilizing the Nevada Automated Background System (NABS). This position manages all aspects of the program and its staff, including the establishment and maintenance of background check processes within NABS, as well as providing training to DPS NABS staff. The work schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m. EXAMPLE OF DUTIES Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience. SUPPLEMENTAL INFORMATION This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level. Detailed knowledge of: functions and operation of an administrative office and/or program area.
Working knowledge of: principles of supervision and training if applicable to the assignment; maintenance of budget and financial records if applicable to the assignment.
Ability to: provide administrative assistance and secretarial support to a division administrator or the manager of a major work unit with responsibility for multiple programs and functions; analyze problems and develop creative solutions; supervise and oversee the work of subordinate staff as assigned; plan, develop and implement production goals, work performance standards and specific processes and procedures required to complete projects and ongoing assignments; manage the administrator’s calendar as requested; receive and respond to inquiries involving complex and sensitive issues which directly impact agency staff, operations and activities; make operational decisions related to program activities and office management within established limits of authority; interpret, apply and explain complex laws, regulations, requirements, restrictions and standards to program clientele, representatives of external entities and other agencies, and others; research and investigate complex questions and issues requiring the review and consideration of historical data, current developments and probable outcomes; compose effective correspondence, announcements, training materials, narrative summaries and reports, proposals and recommendations and other written materials; compile and analyze records, numerical and descriptive information from forms, applications, contracts, spreadsheets, invoices and other materials.
