Part Time Nonprofit Operations Coordinator
Pay: $25/hour
Location: Hybrid – Work from Home + Travel to Boston/Cambridge Events
Schedule: Part-Time to Start | Monday–Friday, 9:00 AM–1:00 PM (remote admin hours) + scheduled evenings/weekends for performances and rehearsals
Requirements: CORI check required | Virtual interview process | Mask required at in-person events
Company Overview
Our client is a mission-driven nonprofit organization dedicated to supporting and showcasing disabled artists through educational classes, performances, and community programming. Their work creates meaningful opportunities for artistic expression, inclusion, and community connection across the Greater Boston area.
Role Overview
We are seeking a highly organized, polished, and proactive Executive Assistant / Operations Coordinator to support the Executive Director and help keep day-to-day operations running smoothly. This is a dynamic hybrid role that combines executive support, board coordination, donor administration, event logistics, and community engagement.
The ideal candidate thrives in a fast-paced nonprofit environment, enjoys wearing many hats, and is passionate about supporting an inclusive arts mission. This role begins part-time with the potential to grow into a full-time opportunity.
Key Responsibilities
Executive Support & Liaison
- Manage the Executive Director’s calendar, inbox, calls, travel, and scheduling priorities
- Serve as the main liaison between the Executive Director, staff, and Board of Directors
- Draft, edit, and proofread correspondence, reports, presentations, and grant materials
- Handle sensitive communications with professionalism and discretion
- Represent the Executive Director at partner sites, funder events, and community celebrations when needed
Board Governance & Compliance
- Coordinate board and committee meetings, including scheduling and logistics
- Prepare agendas, packets, records, and meeting minutes
- Maintain official corporate records and governance documentation
- Track action items and follow-ups from board meetings
Fundraising & Donor Support
- Maintain donor CRM/database with accurate and timely updates
- Prepare donor lists, acknowledgment letters, and gift summaries
- Support fundraising campaigns, grant tracking, and special donor events
Operations & Event Support
- Manage office vendors, supplies, and administrative systems
- Support rehearsals, performances, and community outreach initiatives
- Act as the day-of contact for major events and communicate urgent needs to leadership
- Assist with program preparation and external partnership coordination
Ideal Background
- 3+ years of experience in executive support, office management, nonprofit administration, or related roles
- Strong calendar management, communication, and organizational skills
- Comfortable balancing remote administrative work with in-person event support
- Experience supporting boards, committees, or donor databases is a plus
- Professional, dependable, and able to handle confidential information
- Passion for arts, community engagement, accessibility, or nonprofit work highly valued
- Flexible availability for pre-scheduled evening/weekend events
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