At Community First Solutions, our care teams focus on the person—not just the task. As a Unit Clerk at our Jamestowne Therapy campus, a consistently top-rated 5-star, 42,000-square-foot inpatient and outpatient rehab facility, you will support the daily administrative functions of the nursing department.
Schedules: Full-time, Monday - Friday
Pay: Starting at $14.00 - $17.00/hour, based on experience
Location
Why You’ll Love Us
Mission-Driven Culture: At Community First, we put people first—always. Our mission is to serve with excellence and care, helping others live their best lives.
Strong Team Support: Work with a collaborative team that values open communication and mutual respect.
Career Growth Opportunities: Whether you’re a new or experienced STNA/CNA, we support career pathways with training, mentorship, and tuition reimbursement.
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Employee Recognition: Recognition and referral bonus programs!
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Benefits: Paid Time Off can be taken once accrued with no waiting period, Competitive Insurance coverages that include a zero co-pay medical plan and more!
Why We’ll Love You
You remain calm and adaptable in fast-paced situations.
You foster teamwork, collaboration, and positive connections with residents and staff.
You are reliable and consistent, someone your team and residents can count on.
You maintain a positive attitude, even in challenging situations.
You work well in a team environment, lifting others up when needed.
You take initiative, noticing what needs to be done before being asked.
Responsibilities
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Demonstrates a high degree of confidentiality and discretion in working with client information.
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Provides administrative support to the nursing department in the facility.
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Informs supervisor of supply/equipment needs of the facility. Monitors supply/linen budget amounts and ensures correct coding to budget accounts.
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Assists in developing and implementing procedures to ensure medical records are properly assembled, coded, signed, indexed, etc., before filing and/or retrieving. Collects, assembles, checks, and files client charts as required.
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Collects and retrieves medical records for ADR’s and sends to requesting entity in a timely manner.
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Ensures that established policies and procedures for the medical records area are followed by all personnel.
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Reviews medical records and medical supply policies and procedures, at least annually, and participates in making recommended changes.
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Reviews invoices from routine vendors to ensure accuracy and processes for payment in a timely manner. Oversees daily kiosk supply charges are captured and posted correctly and efficiently.
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Educates staff on a regular basis to proper procedure for retrieving supplies.
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Establishes, orders, and maintains adequate levels of medical supplies and linens in accordance with policies and procedures.
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Stocks medical supplies on the units and maintains organization in the supply/linen closets.
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Tracks medical equipment rentals and ensures they are returned in a timely manner. Reviews rental invoices for accuracy.
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Establishes and maintains positive relationships with multiple vendors and oversees all nursing department medical supply purchasing and linen rental inventory.
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Calls and schedules follow up appointments for our residents.
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Arranges transportation for our residents to travel to their necessary appointments.
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Prepares charts for new admissions.
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Creates and maintains door labels, chart labels, resident photos and similar items.
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Prepares rooms for admissions. Ensures we are prepared and ready to receive our new admissions in a comfortable, orderly and timely fashion.
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Answers phones, transfers calls, and accurately takes and distributes messages. Answers general questions and appropriately screen calls.
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Manages the visitor log capturing appropriate sign-in and sign-out procedures.
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All other duties as assigned and/or appropriate to the position.
Requirements
Education: High school diploma or GED
Licenses or other required certifications: None
Experience: Minimum of one year experience in a clerical support role, preferable in a nursing or clinical environment. Previous experience working in or demonstrated comfort working in an Electronic Medical Records system and medical records is preferred.
Specialized knowledge, skills, or abilities:
- Proficient computer skills in Microsoft Office (Word, Excel, Outlook) plus the willingness to learn other computer programs if required
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Excellent verbal, written and interpersonal communication skills
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Excellent customer service skills
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Must be organized and detailed oriented
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Must be able to maintain a high level of confidentiality
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Must be a “team-player” as this position requires daily coordination with other coworkers
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Ability to multi-task an work in an environment of changing demands and frequent interruptions
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Ability to operate copier, fax machine, scanner, etc.
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Ability to stock medical supplies and equipment
If you are ready to bring your nursing skills and compassionate heart to a team that values excellence and collaboration, we’d love to meet you. Apply today and let’s make a difference together!
