Provides day to day management over operational functions of the Facilities Parts Warehouse for the Travis County Sheriff’s Office. Responsibilities include overseeing inventory control and organization, supporting facility operations across the department. The role maintains accurate inventory records, establishes and monitors reorder points, determines stock levels, coordinates procurement, and ensures maintenance staff have timely access to parts, tools, and supplies needed for repairs and preventive maintenance.
The position oversees receiving, tracking, storage, distribution, and replenishment of materials, as well as conducting inventory audits to ensure operational efficiency. It also performs administrative functions, including maintaining inventory databases, processing purchase requests, tracking expenditures, preparing documentation, and ensuring compliance with county purchasing policies and procedures.
In addition, this role generates and analyzes reports from inventory systems, purchasing platforms, and CMMS software to monitor stock levels, usage trends, costs, work order activity, and overall operational performance. Serves as the primary purchasing liaison between vendors, contractors, warehouse operations, TCSO Finance, and departmental staff.
DISTINGUISHING CHARACTERISTICS:
This is a job classification in the Skilled Trades job family. This classification manages the Facilities Parts Warehouse and supports inventory control functions for maintenance operations throughout the department. Responsibilities include inventory management, procurement coordination, materials distribution, administrative support, and reporting. The position exercises independent judgment in maintaining inventory levels, setting reorder points, coordinating purchases, and ensuring accurate records of parts, tools, and equipment needed to support continuous operations.
- Responsible for the management, organization, and control of maintenance inventory supporting facility operations throughout the Travis County Sheriff's Office. Maintains accurate inventory records, establishes and monitors reorder points, and determines appropriate stock levels. Coordinates procurement of materials and ensures the availability of parts, tools, and supplies needed to support maintenance operations.
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Serves as purchasing liaison with vendors, contractors and staff to obtain price quotes on noncontracted materials and supplies and ensures high-quality merchandise at a competitive price. Prepares requisitions for materials, supplies and contracted or professional services and receives and processes invoices for payment in an automated system. Works with other inter and intra-departmental staff to resolve issues related to invoices, purchase orders, tracking and other items.
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Plans, organizes and communicates with supervisors and assessors to ensure the requisite materials and supplies needed to complete all work projects are available and accounted for. Obtains daily status updates on outstanding purchase orders, contracted services and pending parts and supplies.
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Ensure compliance with current policies, procedures and regulations. Reports problems to management. Monitors budget and works closely with vendors and staff to establish procedures for monitoring of contract compliance issues. Compiles data and develops reports. Maintains knowledge of federal, state, local and county applicable laws, rules, regulations and guidelines.
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Receives, monitors, tracks and processes purchase requests for materials, supplies and contracted and professional services. Reviews and verifies accuracy of transactions and information, resolves discrepancies and obtains required authorizations. Documents and tracks related purchasing activities to ensure timely processing of job related requests.
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The role also includes picking up and distributing items from the warehouse and requires the ability to lift up to 50 lbs.
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Performs other job-related duties as assigned.
Education and Experience:
High School diploma or G.E.D. AND five (5) years increasingly responsible experience in warehouse operations or related field, including one (1) year of lead experience;
OR,
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements:
Valid Texas Driver’s License.
Forklift certification.
Applicants are required to attach a resume with the online application.
Knowledge, Skills, and Abilities:
Knowledge of:
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Federal, State, Local and County applicable laws, rules, regulations, guidelines and requirements.
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Policies, practices, procedures and terminology of assigned function.
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Energy star ratings, assessments and equipment information.
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Building materials, supplies, tools and equipment.
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Management and supervisory principles, practices and techniques.
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Budget preparation and office management.
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Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
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Business letter writing, grammar and punctuation, and report preparation.
Skill in:-
Monitoring and tracking purchase orders for materials, tools, equipment and contracted communication.
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Monitoring program budgets.
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Proper and applicable safety practices, procedures and regulations.
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Supervising others, including team building.
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Explaining complicated problems in simple non-technical language.
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Problem-solving and decision-making.
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Both verbal and written communication.
Ability to:-
Properly order materials, supplies and contract services needed for jobs.
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Train, lead, supervise and motivate employees.
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Plan, assign, supervise and review the work of subordinates.
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Reason and make judgments and decisions.
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Understand and precisely follow both verbal and written instructions and communicate in a concise and effective manner.
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Use computers, including working in multiple databases and a variety of software.
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Manage time well, perform multiple tasks and organize diverse activities.
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Establish and maintain effective working relationships with departmental clientele, other County employees and officials, representatives of outside agencies, and the general public.
Physical requirements include the ability to lift/carry up to 50 pounds on a regular basis, occasional heavy lifting with assistance, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer. Subject to standing, sitting, walking, climbing stairs, bending, stooping, crouching, kneeling, pushing, pulling, reaching, twisting, balancing, repetitive motion, client/customer contact, squatting, occasional crawling, and working in cramped or confined spaces or areas for extended periods of time to perform the essential functions. Subject to contact with hazardous waste, foul odors, animal and human fecal matter, insects and rodents, toxic or potential hazardous chemical or substances, dirt, dust, fumes, smoke, loud noises, and high voltage. Requires work indoors/outdoors in all types of weather (excessive heat and cold).
Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Work Hours: Monday - Friday 7 am - 3 pm
Department: Sheriff
Location: Austin, TX
Drug Test and Alcohol Test Required.
Criminal, Credit, Driving, Education, and Employment Background Checks Required.
For updates or questions about this posting, contact: Monica Risaliti at [email protected].
