Job Summary
We are seeking a dynamic and highly organized Administrative Assistant specializing in Property Management to join our team. In this vital role, you will serve as the first point of contact for tenants, vendors, and visitors, ensuring smooth daily operations within our property management office. Your proactive approach and exceptional organizational skills will help maintain efficient office workflows, support property management functions, and uphold excellent customer service standards. This position offers an exciting opportunity to contribute to a thriving real estate environment while honing your administrative expertise.
Responsibilities
- Manage front desk operations, greeting visitors and tenants with professionalism and courtesy
- Answer multi-line phone systems promptly, directing calls efficiently and providing accurate information
- Handle data entry tasks related to lease agreements, maintenance requests, and tenant records using computer literacy tools such as AppFolio, Microsoft Office and QuickBooks
- Maintain organized filing systems for confidential tenant files, lease documents, and vendor records
- Assist with some bookkeeping duties including rent collection, invoice processing, and expense tracking
- Support office management by coordinating appointments, scheduling property inspections, and managing correspondence
- Provide exceptional customer service by addressing tenant inquiries, when necessary, via phone or email with clear communication and professionalism
Requirements
- Proven clerical experience in an office or property management setting with strong organizational skills and some social media skills required.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) AppFolio and QuickBooks accounting software. The MLS, uploading photos, grammar checking.
- Excellent phone etiquette with experience handling multi-line phone systems and client communication
- Bilingual abilities are highly desirable to serve a diverse tenant base effectively
- Strong data entry skills with high accuracy and attention to detail; typing and proofreading capabilities essential
- Ability to handle confidential information discreetly while always maintaining professionalism
- Prior experience in office management or personal assistant roles preferred
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Familiarity with office equipment such as multi-line phones, fax machines, and printers is advantageous
Join us to be part of a vibrant team dedicated to delivering outstanding property management support. Your energy, attention to detail, and commitment to excellent service will make a meaningful difference in our community!
Pay: $18.00 - $25.00 per hour
Benefits:
- Employee discount
- Paid time off
Application Question(s):
- Familiar real estate, Property Management
Language:
Work Location: In person
