Elementary Office Secretary
STATUS: Part-time; school year only, breaks off
HOURS: 8am-4pm
REQUIREMENTS:
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High School diploma or equivalent
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Associate's Degree, or 60 college credit hours with a grade of C or higher
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Experience in school office setting preferred
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Strong communication and computer skills
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Ability to maintain confidentiality in all matters
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Ability to multi-task and work in a high-paced office setting
Primary Responsibilities:
Working under general supervision, the elementary secretary is responsible for various secretarial/clerical/receptionist and bookkeeping duties for the building principals and elementary office, as requested.
This position serves as a first contact for students, parents and community members at Ruth McGregor Elementary.
Essential Duties and Responsibilities:
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Assists principal and assistant principal to maintain efficient operations.
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Directs student and parent issues to whomever necessary.
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Handles PA system as necessary.
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Answers phones.
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Answers and controls locked door buzz-in system.
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Coordinates substitute teacher schedules, and substitute binders; as well as ensures teacher absences are filled daily.
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Sorts and distributes inter-office mail.
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Mails necessary documents for principal and staff when needed.
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Assists teachers and building staff, as necessary, in securing pertinent forms, documents and supplies.
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Assists with student registration and new student enrollment.
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Learn and become proficient with Infinite Campus, our Student Information Software.
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Assists with summer purchase orders and receiving/distributing of supplies.
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Maintain CA 60 student files.
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Assists with coordinating:
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Back to School Professional Development Days
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Back to School Open House
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Parent-Teacher Conferences
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Preschool Open House
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Kindergarten Graduation
Qualifications:
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MUST have the ability to keep sensitive material confidential.
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Experience and knowledge of Infinite Campus (student information software) preferred.
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Knowledge and understanding of computers and accompanying software/programs; Proficient computer skills.
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Knowledge and understanding of office equipment, including fax machine, copiers and technology.
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Ability to manage multiple projects; strong planning and organizational skills.
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Excellent verbal and written communication skills.
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Experience with website and social media.
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Ability to function in a stressful setting and manage workload with multiple interruptions.
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Ability to multi-task and work in a high-paced office setting.
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Ability to maintain proper organization and records.
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Must be able to greet and assist students, staff, and visitors in a professional, courteous, and polite manner.
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Must be supportive and cooperative with principal, assistant principal, office staff, school staff, students and community.
Desired Attributes:
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Strong problem solving and decision making skills
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High Moral Character and attributes
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Expert customer service skills
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Enjoys working with elementary aged students
