Job Summary- 3pm-11pm Shifts. Must be open to work weekends
We are seeking a dynamic and friendly Front Desk Agent to serve as the welcoming face of our organization. In this vital role, you will manage front office operations, provide exceptional customer support, and ensure smooth administrative workflows. Your energetic approach and organizational skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and lively environment.
Responsibilities
- Greet visitors, clients, and staff with enthusiasm and professionalism, ensuring a warm and welcoming atmosphere
- Answer multi-line phone systems promptly, directing calls efficiently and maintaining excellent phone etiquette
- Manage appointment scheduling and calendar coordination using productivity software such as Microsoft Office and Google Workspace
- Handle data entry tasks accurately, including filing, record keeping, and updating databases with precision
- Perform clerical duties such as proofreading documents, managing correspondence, and maintaining organized filing systems
- Support office management activities by overseeing supplies inventory, coordinating maintenance requests, and assisting with bookkeeping using QuickBooks or similar software
- Provide exceptional customer service by addressing inquiries promptly and supporting visitors or clients with their needs
Skills
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and productivity software
- Excellent typing speed and data entry accuracy to ensure efficient workflow
- Familiarity with multi-line phone systems and phone etiquette to handle high call volumes professionally
- Bilingual abilities are highly desirable to serve diverse client bases effectively
- Previous experience as a dental or medical receptionist is a plus, demonstrating familiarity with appointment scheduling and patient interaction
- Strong organizational skills combined with time management expertise to prioritize tasks effectively
- Technical proficiency in office equipment such as printers, scanners, and bookkeeping tools like QuickBooks
- Attention to detail for proofreading documents and maintaining accurate records
- Customer support skills that foster positive interactions with visitors and clients at all times
Join our team to be the friendly face that keeps our office running smoothly! We value energetic individuals who thrive in fast-paced environments and are eager to provide top-tier service. This role offers a chance to sharpen your administrative skills while working in a supportive setting that recognizes your contributions.
Pay: $14.00 - $17.00 per hour
Work Location: In person
