Bookkeeper & Accountant
Job Type: Full-Time
Department: Accounting & Finance
About the Role
We're looking for a skilled and detail-driven Bookkeeper & Accountant to be the backbone of our day-to-day financial operations. In this role, you'll own the general ledger, drive the accuracy of our books, and ensure our financial records are clean, current, and audit-ready at all times. You'll also step in to support our AR and AP teams when coverage is needed — making reliability and versatility just as important as technical skill.
This is the right role for someone who takes ownership seriously, thrives on clean records, and finds satisfaction in numbers that reconcile to the penny.
What You'll Do
Bookkeeping & General Ledger — Primary Responsibility
- Serve as the primary owner of the general ledger, ensuring all entries are accurate, complete, and properly classified
- Post daily transactions into QuickBooks across bank accounts, credit cards, and other financial instruments — with correct allocation to accounts, locations, and departments
- Perform monthly GL reconciliations, identifying and resolving discrepancies before close
- Maintain a clean, well-documented audit trail for all posted transactions
- Conduct weekly reviews of Amex transactions and receipts to ensure IRS compliance and proper expense categorization
- Coordinate with operations to validate receipts, confirm charges, and follow up on missing invoices or documentation
- Prepare and organize bank and credit card transactions for timely QuickBooks posting
- Support month-end and year-end close processes, ensuring all entries are posted and accounts are reconciled on schedule
- Assist the Accounting Manager with state, federal, and IRS-related reports, including monthly, quarterly, and annual payroll tax filings, withholding submissions, and health enrollment processing
Accounts Receivable Support
- Deposit and post customer checks and ACH payments in Zenople – Aqore
- Post VMS payments and maintain dedicated client worksheets prior to posting
- Apply adjustments, process credit memos, and update AR books and tracking worksheets
- Maintain the daily posting worksheet for weekly AR balance reconciliation
- Monitor aging accounts and follow up with customers on overdue balances to support collection efforts
Accounts Payable Support
- Receive vendor orders, submit them for operations approval, and enter them into QuickBooks
- Audit and verify invoices and utility bills; dispute discrepancies and resolve issues directly with vendors
- Set up new vendors in QuickBooks, including W-9 collection and vendor agreement documentation
- Enter bills, route them for appropriate approvals, and follow up to prevent late payments or missed deadlines
- Maintain organized accounts payable records, including vendor files and payment histories
What We're Looking For
- 1–2 years of hands-on experience in full-cycle bookkeeping, general ledger accounting, or a similar role
- Strong QuickBooks proficiency
- Demonstrated experience with GL reconciliations, month-end close, and maintaining audit-ready books
- Solid Microsoft Excel skills, including formulas, multi-tab worksheets, and reconciliation tracking files
- Experience with AR and/or AP processes; familiarity with Zenople – Aqore is a plus
- Associate's or Bachelor's degree in Accounting or Finance preferred — relevant experience considered in lieu
- A meticulous eye for detail and a low tolerance for errors
- Ability to work under deadline pressure without sacrificing accuracy
- Self-starter who can operate independently, prioritize effectively, and ask the right questions when needed
- Dependable team player willing to step into coverage roles without hesitation
Job Type: Full-time
Pay: $36,000.00 - $40,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
