School Secretary
Job Description:
The school secretary for Montessori Torah Academy will be the first point of contact for visitors, parents and students. We are searching for a dedicated School Secretary to assist with administrative tasks at our educational facility. Our ideal candidate possesses strong interpersonal skills, organizational ability, and a solid understanding of school operations. The school secretary should display a positive attitude, excellent communication skills, and respect for student confidentiality.
Job Responsibilities:
- Greeting and directing visitors, answering phone calls, answering emails, and responding to inquiries about the school.
- Maintaining student and staff records, updating attendance logs.
- Assisting in the preparation and distribution of school correspondence such as newsletters, notices and reports.
- Coordinating and scheduling appointments, interviews and meetings.
- Managing and ordering office supplies
- Maintaining proper inventory protocols for supplies in the office.
- Handling incoming and outgoing deliveries
- Assisting with the record keeping of check transactions
- Working cooperatively between teachers, parents and school administrators.
- Assist parents, students, staff, and visitors in a courteous and friendly manner.
- Ensure the front office is neat, organized and welcoming to all visitors.
- Prepare agendas and attend meetings to take notes.
Qualifications
- Proven experience as a secretary or administrative assistant in an educational setting. (required)
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in MS Office and database software (Brightwheel)
- Ability to work efficiently and meet deadlines.
- Familiarity with standard office equipment like copiers, fax machines, scanners, and printers.
- Strong multitasking abilities.
Education:
- Additional qualifications as an Administrator or Executive Secretary are a plus.
About the Position
Benefits: Paid Time Off
Reporting Structure: Reports to the Head of School and Administrators.
Salary: Salary is based upon candidate experience and qualifications.
- Employment Type: Full-time
