A well-established investment and asset management firm is seeking a self-driven and ambitious Executive Assistant to join its growing team. The firm manages a diverse portfolio of investments and business ventures across multiple industries and is known for its fast-paced, entrepreneurial environment. This role will support leadership and internal operations through a variety of administrative, organizational, and communication-related responsibilities. The ideal candidate is highly organized, professional, detail-oriented, and capable of handling sensitive information with discretion. The company values integrity, reliability, and strong execution, and is seeking someone who thrives in a high-level business environment and can help keep operations running smoothly and efficiently.
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Main point of contact amongst executives, staff, external partners, and other satellite offices
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Manage information flow via email and other messaging platforms in a timely and accurate manner.
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Manage CEO calendars and set up meetings
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Make travel and accommodation arrangements occasionally
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Prepare weekly, monthly or quarterly reports
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Oversee the performance of other clerical staff
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Format information for internal and external communication – memos, emails, presentations, reports
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Screen and direct phone and distribute correspondence
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Organize and maintain the office filing systems
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Maintain compliance with all company policies and procedures
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Other duties as assigned
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Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
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1-2 years of office administration or similar related experience
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Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
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Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
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Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
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Work experience as an Executive Assistant, Personal Assistant, or similar role
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Outstanding organizational and time management skills
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Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
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Discretion and confidentiality
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High school diploma or GED required.
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Associate degree preferred.
Salary expectation: 75K-110K
Benefits: Hybrid set up. PTO + Health Insurance
