Position Overview
We’re looking for a detail-oriented Bookkeeper & HR Coordinator to manage daily accounting operations while supporting essential human resource functions. This hybrid role keeps financial records accurate, ensures smooth payroll and AP/AR workflows, and maintains organized personnel documentation and onboarding processes. The ideal candidate is dependable, highly organized, and comfortable balancing both numbers and people-focused tasks.
Accounting Responsibilities
Daily & Weekly Accounting Tasks
- Record, categorize, and reconcile daily financial transactions.
- Maintain accurate Accounts Payable and Accounts Receivable records.
- Process vendor invoices, prepare payments, and maintain AP documentation.
- Issue customer invoices and follow up on outstanding receivables.
- Prepare daily bank deposits and monitor cash balances.
- Review and code company credit card or expense transactions.
- Assist with weekly cash flow updates and financial reporting.
- Support month-end close activities, including reconciliations and report preparation.
Payroll Support
- Collect and verify employee timesheets.
- Ensure PTO, overtime, and schedule changes are accurately recorded.
- Prepare payroll data for processing and resolve discrepancies.
- Maintain payroll records and assist with payroll reporting.
Human Resource Responsibilities
Personnel File Management
- Maintain complete and compliant personnel files.
- File signed documentation for pay rate changes, disciplinary actions, and policy acknowledgments.
- Ensure all new hire paperwork is properly collected and stored.
- HR Policy & Compliance
- Maintain personnel manual, HR policies, and required labor law postings.
- Assist with compliance tracking for federal and state HR requirements.
New Hire Onboarding
- Prepare and collect signed offer letters and employment forms (I-9, W-4, direct deposit, state tax forms, emergency contacts).
- Provide company policies and job-specific documents.
- Coordinate account setup: email, HRIS, timekeeping, shared drive access.
- Manage equipment checklists and workspace setup.
- Provide onboarding schedules, training plans, and HR contact information.
- Assist with benefits enrollment and employee questions.
Employee Support
- Serve as a point of contact for payroll, benefits, and HR inquiries.
- Track PTO, attendance, and employee changes.
- Assist with employee communications and policy updates.
Qualifications
- 2–4+ years of bookkeeping or accounting experience.
- Experience with QuickBooks Online is required.
- Experience with AvidXchange, Ramp, Appfolio preferred
- Familiarity with HRIS systems and basic HR compliance.
- Strong organizational skills and attention to detail.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent communication and follow-through.
- Comfortable managing both accounting and HR responsibilities.
Ideal Candidate Profile
Someone who enjoys structured work, keeps immaculate records, and communicates clearly with employees and vendors. A steady, reliable professional who can juggle accounting tasks with HR coordination and maintain accuracy across both.
Why Join NAI Mid-Michigan
- Established commercial real estate firm with strong market presence
- Professional, family-oriented team environment
- Flexible scheduling options
- Stable long-term role with growth potential
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
