Position Summary
The Administrative Professional Lead serves as the frontline representative of the company and HR/Payroll department, providing comprehensive HR, onboarding, compliance, and payroll support in a fast-paced project environment.
Professional Representation
· Serve as the first point of contact for applicants, employees, visitors, and clients.
· Always represent the company professionally.
· Always maintain a high standard of professionalism in both demeanor and personal appearance.
Human Resources & Employee Support
· Process hiring through multiple channels.
· Coordinate scheduling and screenings with Home Office HR.
· Organize orientations for company and client.
· Capture, audit and maintain company organizational charts.
Workforce Coordination
· Assist with coordinating shift changes and personnel movement as needed.
· Support supervisors and field leadership with staffing updates and documentation requirements.
Onboarding & Compliance
· Complete onboarding and HR documentation.
· Ensure I-9 compliance.
· Shred confidential documents in accordance with privacy and retention policies.
· Track crew assignments; updating rosters as needed.
· Validate travel pay eligibility and supporting documentation.
· Update safety training.
· Maintain foreman training documentation.
· Administer skill assessments for new hires; ensure signatures prior to class/rate changes.
· Monitor attendance.
· Issue warnings when warranted in accordance with policies. Ensure warnings are well written, documenting the issue, outlining expectations, consequences and resolutions.
Personnel Records & Certification Tracking
· Maintain personnel files with legal and professional documentation standards.
· Ensure termination slips are issued upon departure.
Payroll & Timekeeping
· Audit timesheets and verify accuracy, completeness and compliance.
· Confirm client time documentation is accurate and complete for uploading.
· Process class/rate changes with required documentation (skill assessments).
· Ensure payroll submissions include detailed notes for any exceptions or items outside standard scope to support audit accuracy potential inquiries
Qualifications
- Human Resources: Education, and professional certifications or relevant transferable skills
- Payroll: Possess accuracy, proficiency in software like Microsoft Excel, and strong mathematical abilities
- Maintain employee records to ensure accuracy, consistency, and efficient retrieval.
- High ethical standards, confidentiality, and professional conduct.
- Proficient in digital record management and HR systems.
- Strong written and verbal communication skills.
- Detail-oriented, accurate, and effective under time constraints.
- Flexible: Must be adaptable to changing work arrangements, schedules, or tasks
- Data center experience a plus!
Union Projects
· Coordinate with labor unions by contacting union halls, facilitating onboarding, and working in collaboration with union representatives and stewards.
· Demonstrate the ability to understand and navigate company policies and union agreements to ensure compliance and effective workforce management.
Physical & Work Environment
- Fast-paced industrial project environment.
- Frequent computer work, document handling, and office-based administrative tasks.
Pay: $28.00 - $33.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
Work Location: In person
