POSITION SUMMARY
Children’s Rescue Fund (CRF), a not-for-profit organization providing critical services to New York City communities, is seeking an experienced Accounts Payable Manager to lead and strengthen the organization’s accounts payable function.
The ideal candidate is a hands-on accounting professional with strong accounts payable management experience, preferably within the not-for-profit, human services, shelter, or government-funded sector. Experience working with NYC Department of Homeless Services (DHS) funded programs or other New York City government contracts is highly preferred.
This position requires more than simply processing invoices. The AP Manager will be responsible for maintaining a disciplined, well-controlled accounts payable operation; supervising AP staff; ensuring expenses are properly supported and coded; managing vendor relationships; maintaining accurate records; and ensuring payments are processed in accordance with CRF policies, contractual requirements, funding restrictions, and established internal controls.
The successful candidate should be comfortable operating in a high-volume, multi-program environment and working closely with Finance, Budget & Contracts, Procurement, Program Operations, and senior management.
KEY RESPONSIBILITIES
Accounts Payable Management
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Manage the day-to-day operations of the Accounts Payable department and supervise assigned AP staff.
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Oversee the complete accounts payable cycle, from receipt and review of invoices through approval, posting, payment, and reconciliation.
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Ensure invoices are properly supported, authorized, coded, allocated, and charged to the appropriate program, site, contract, fiscal year, and general ledger account.
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Maintain strong controls over ACH payments, checks, electronic payments, vendor changes, and other disbursements.
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Review payment batches and supporting documentation prior to final approval.
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Monitor outstanding invoices, aging, payment priorities, duplicate invoices, credits, disputed items, and other AP exceptions.
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Maintain organized and audit-ready accounts payable documentation.
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NYC DHS/DSS or similar government contracting experience preferred.
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Blackbaud experience strongly preferred.
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Strong understanding of accounts payable, general ledger accounting, accruals, reconciliations, expense allocations, and internal controls.
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Demonstrated ability to manage competing payment priorities and deadlines in a fast-paced environment.
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Strong analytical, organizational, and problem-solving skills.
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Excellent written and verbal communication skills.
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Ability to work effectively with vendors, program leadership, Finance staff, auditors, and senior management.
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High level of integrity, discretion, accountability, and attention to detail.
CPA or MBA is not required. CRF places significant value on practical accounting knowledge, relevant not-for-profit experience, strong management skills, and demonstrated ability to operate an effective account's payable function.
EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, citizenship or immigration status, military or veteran status, gender identity, sexual orientation, or any other characteristic protected by applicable law.
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