Position: Administrative Assistant
Location: Woodland Elementary School
Type: Full-Time, 11-Month Position
Hours: 6:30 am-3:00 pm/240 days per year
Bargaining Unit: Minnesota School Employees Association
FLSA Status: Non-Exempt
Position Overview:
Performs intermediate skilled administrative support work supporting a department head member of the administration; coordinating events and functions; providing advanced office support and communications to staff, students, members of the community, and related work as apparent or assigned.
Essential Functions:
Answer phones and direct callers to the appropriate individual; greet visitors and direct to the appropriate location; monitor visitors and security system.
Schedule meetings and appointments as required; monitor calendars; schedule events and activities when required; schedule buses for extra-curricular activities; monitor bell schedule changes.
Word process letters, memos and minutes; proofreads materials and creates forms; enter, retrieve and verify spread sheet data; photocopy and fax materials; responds to email inquiries; distribute interoffice mail and incoming postal mail/packages.
Assist and respond to inquiries and requests of staff, faculty/coaches, public safety officials, students or parents; provide back-up and relieve staff when required.
Maintain office equipment, trouble shoot minor problems, contact vendors; maintain academic and office supply inventory, order supplies when required; gather materials to support classrooms; assist in training staff with software applications, trouble shoot minor technology issues.
Create and maintain files and data bases on personal, demographic and academic information on students; prepare and run reports and forward to appropriate individual or agency as required.
Ensure all staff positions are covered on a daily basis; seeks coverage for extracurricular activities and unplanned absences.
Create communications for internal/external distribution; assist with website and social media maintenance; maintain digital TV; coordinate and oversee school year book production.
Monitor budget activity upon consultation with principal; prepares purchase orders and codes expenses.
Participate in professional development activities as required.
Minimum Qualifications:
Associates/Technical degree with coursework in secretarial or office administration, or related field and moderate experience in an office setting, or equivalent combination of education and experience.
Compensation: $26.10 per hour, depending on qualifications and experience.
Benefits:
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Health Insurance
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Choose from 3 plan offerings
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District contribution as noted in Collective Bargaining Agreement
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Dental Insurance
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District contribution as noted in Collective Bargaining Agreement
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Paid leave as noted in the Collective Bargaining Agreement
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Group Life Insurance paid for by the District
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Long-Term Disability
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Employees are required to enroll and pay for this benefit
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Employee Assistance Program (EAP)
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Voluntary Benefits (Employee-Paid):
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Voluntary Life Insurance & Accidental Death and Dismemberment
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Vision insurance
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Pet insurance
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Aflac offerings:
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Short-Term Disability (STD)
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Critical Illness
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Hospital Indemnity
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Accident
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Ben Extend
Position to start mid- to late September.
