Marks Law Firm – Des Moines, Iowa
Pay- $18.00 – $20.00 an hour, based on experience and qualifications
Join the Team That Makes a Difference:
Marks Law Firm is seeking an energetic, organized, and motivated Assistant Office Admin to join our growing team. If you thrive in a fast-paced environment where every day brings new challenges and opportunities, we'd love to hear from you.
At Marks Law Firm, no two days are ever the same. We pride ourselves on being a teaching law firm, where our staff members are continually learning, growing, and developing new skills. We practice primarily in the areas of bankruptcy and foreclosure law, which helps members of the community through some of the most difficult times of their lives. Our team is committed to providing outstanding client service while supporting one another every step of the way.
We're looking for someone who is dependable, outgoing, detail-oriented, and enjoys working with people. The ideal candidate is a self-starter who can prioritize multiple tasks, adapt quickly when priorities change, and maintain a positive attitude under pressure.
Primary Responsibilities
Responsibilities include, but are not limited to:
- Answering and directing incoming telephone calls
- Scheduling client consultations and appointments
- Following up with current and prospective clients
- Monitoring and responding to office email accounts
- Entering and maintaining client information in multiple software systems
- Saving and organizing electronic documents in client files
- Filing bankruptcy cases electronically with the court, using various court E-file systems
- Collecting and processing data & documents for clients.
- Responding to requests from court personnel
- Maintaining physical client files and organizing filing systems
- Processing client payments accurately and efficiently
- Assisting with payroll processing alongside the Office Manager
- Working closely with the main Attorney, law clerks, and support staff to ensure clients receive exceptional service
- Assisting wherever needed throughout the office as daily priorities shift
What We're Looking For
The successful candidate will:
- Have exceptional organizational skills
- Be on time each day
- Be comfortable multitasking in a fast-paced environment
- Possess excellent verbal and written communication skills
- Be friendly, professional, and compassionate when working with clients
- Have strong attention to detail
- Be dependable and able to meet deadlines
- Be comfortable learning new technology and software
- Work well independently while also thriving as part of a collaborative team
- Be flexible and willing to jump in wherever help is needed
Preferred Qualifications
- Previous office or administrative experience required
- Customer service experience preferred
- Experience with office 365 and general computer software
- Ability to learn new software quickly
- Experience in a law office is a plus but not required
What Success Looks Like
The ideal candidate is someone who enjoys staying busy, takes pride in keeping the office organized, communicates well with clients and coworkers, and isn't afraid to tackle something new. We are looking for a true team player who understands that excellent client service comes from everyone working together.
If you're looking for a career where you'll be challenged, supported, and given opportunities to learn something new every day, we'd love to meet you.
Apply today and become part of the Marks Law Firm team.
Pay: $18.00 - $20.00 per hour
Work Location: In person
