Description:
Job Objective:
Performs routine clerical, bookkeeping, accounting, and administrative work in administering the accounts payable function for the Accounts Payable accounting area of the department.
Essential Job Responsibilities:
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Processes all accounts payable invoices; checks invoices for accuracy; verifies account coding; route invoices to department heads for approval; resolves disputes within area of authority and responsibility.
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Prepares check runs and routes for approval.
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Processes invoices and manages processes that avoids disruptions and late fees.
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Process employee expense reports for payment.
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Responds to internal and external telephone calls and e-mails dealing with A/P issues.
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Assists with preparation of 1099 reporting to the Internal Revenue Service.
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Inputs manual journal entries for reclassification of costs, as needed.
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Process all company credit card accounts by managing receipts for purchases and applying coding for payment.
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Assists with bank reconciliations.
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Adheres to established work schedule, attendance standards and is punctual to work and meetings.
Other Job Responsibilities:
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Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
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Contributes to team effort by accomplishing related results as needed.
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Performs special projects that require knowledge of accounts payable accounting.
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Other duties as assigned by management.
Requirements:
Qualifications:
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Five (5) years minimum accounts payable accounting experience.
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Ability to accurately solve problems and a working knowledge in data management including spreadsheet proficiency.
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Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
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Ability to complete multiple, diverse tasks of differing priorities.
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Excellent written and verbal communication skills, with specific ability to translate complex operational information into an organized and presentable manner.
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Outstanding administrative and organizational skills.
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Proficiency in the use and application of the following software:
- Required: Microsoft Office (Excel, Word and Outlook).
- Preferred: Working knowledge Sage Intacct, PlateIQ
Education Requirements:
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Bachelor’s Degree with specialized course work in general office practices such as accounting and/or data processing is preferred.
