FLSA Classification: Non-exempt
Pay Range: $20.00 - $24.00
Department: Administration
Reports to: Human Resources Manager/ Controller
Summary:
The Human Resources & Payroll Specialist is responsible for supporting all day-to-day human resources and payroll functions to ensure compliance, accuracy, and employee satisfaction. This role manages bi-weekly payroll processing, maintains employee records in HRIS systems, assists with benefits administration, onboarding, recruitment, employee engagement initiatives, leave management, and payroll reporting. The position serves as a key resource for employees and managers by providing guidance on payroll, benefits, and HR processes while fostering a positive, team-oriented work environment.
Essential Functions
- Report all injury and property damage, accidents or incidents to the Safety Office, Lead and/or Human Resources as soon as possible after they occur
- Complete a satisfactory probationary 90 days period
- Maintain regular attendance and punctuality
- Must be able to work in a team environment by assisting others, as needed and maintaining a positive attitude
- Perform general duties such as typing and operating office machines.
- Update HR databases with new hire information, changes in employment status, and other relevant data
- Support GM in implementing employee engagement initiatives and programs.
- Keep track of benefits enrollments and premiums to be paid
- Assist with medical leaves and other applicable reasonable accommodation requests
- Assist with screening job applications and new hire interviews
- Conduct HR onboarding and ensure new hires are properly onboarded
- Process bi-weekly payroll for hourly employees, ensuring accuracy and compliance.
- Log and track payroll-related items, including payroll corrections, PTO & PSL requests, and time clock adjustments.
- Process garnishments, work verifications and other payroll deductions.
- Assist in payroll analysis and reporting as needed.
- Review timecards and collaborate with department managers for approval.
- Respond to employee payroll-related inquiries and provide guidance.
- Assist with year-end reporting, including preparing and distributing W-2s, 1099s, and other payroll documentation.
- Partner with the Controller to address payroll-related tasks and projects.
- Support managers and other departments as requested.
Physical Demands
For Example purposes only (not to be construed as exclusive events)
Standing/Sitting
Constantly
While entering information in computer, etc…
Lifting/Carrying 50 lbs
Occasional
While handling package deliveries/supplies
Bend & Twist
Constant
While preforming HR/Payroll duties
Use hands to finger, handle, or feel
Constant
While preforming HR/Payroll duties
Reach with hands and arms
Frequently
While helping an employee, filing, etc..
Talk or hear/communicate
Constantly
While preforming HR/ Payroll duties
Specific vision abilities, close/distance/adjust
Constantly
While preforming HR/Payroll duties
Work in outdoor weather Conditions
Seldom
Working outside in the heat/cold (depending on weather)
Repeat process/movement daily
Constantly
While preforming HR /Payroll duties
Requirements, Education & Experience
- High School Diploma or GED
- Ability to multitask and prioritize tasks
- Ability to work in a fast-paced environment
- Bilingual English/Spanish required
- Basic mathematical skills required
- Excellent attention to detail
- Computer competency, including knowledge of Microsoft products(excel, word etc.) required
- Proficient in HRIS systems, including ADP Workforce Now, with experience in payroll, benefits, timekeeping, employee records management, and reporting preferred
- Strong interpersonal skills and the ability to work independently and as part of a diverse team
- Any combination equivalent to sufficient training and experience to demonstrate the above-mentioned knowledge and abilities.
Schedule
The standard schedule for the HR Admin is Monday – Friday 8:00am – 5:00pm. However, when the need arises employee may be required to do overtime, weekends and/or holidays.
Work Environment
- This position requires work in a typical farm environment and includes conditions such as the following: cold, heat, wet, humid, odors, dust, trip hazards, sharp objects, and heavy objects.
Benefits Package (After 90 days of employment)
- Dental, Vision, Medical (employees are responsible for their portion of premium)
- Paid Sick Leave, PTO, Holiday (4th of July, Thanksgiving, Christmas, New Years), 3 days paid Bereavement
- Short Term Disability & Life Insurance $25,000 (premiums paid in full by employer)
Support
- Windmill Farms/Greenwood Mushroom Farms IA, LLC Sunnyside is committed to employee success. To achieve this you will receive proper training based on your position needs.
Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Human Resources and Payroll Specialist job.
HACCP
Windmill Farms/Greenwood Farms is a food production facility operating within a defined food safety program (HACCP). All employees are required to maintain essential basic hygiene protocols as established within the departments. Our objective is to provide our current and future customers with food products grown, packed, and distributed under sanitary, wholesome, and safe conditions.
This job specification should not be construed to imply that these requirements are the position’s exclusive standards. Incumbents will follow any other instruction, and perform any other related duties, as may be required by their supervisor. Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Windmill Farms is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Language:
Ability to Relocate:
- Sunnyside, WA 98944: Relocate before starting work (Required)
Work Location: In person
