TITLE: SENIOR SECRETARY, SECRETARY & TEACHERS’ SECRETARY
QUALIFICATIONS:
1. High school diploma or equivalent training.
2. Adequate experience as determined by the Board.
3. Above average word processing skills.
4. Knowledge of automated office equipment and efficient office procedures.
5. Good telephone skills and ability to communicate effectively. Must possess the ability to
make a strong positive first impression to the public and the staff as they enter the office as
well as to be able to handle all requests by the public in a professional and polite manner.
6. Required criminal history check and proof of U.S. citizenship or resident alien status.
REPORTS TO: Superintendent/Assistant Superintendent/Building Principal/Supervisor
JOB GOAL:
To provide efficient and necessary secretarial support services to administration and the school or
department to which they are assigned.
DUTIES AND RESPONSIBILITIES:
1. All secretaries will function as receptionists and answer the telephone as necessary.
2. Serves as receptionist and handles counter, e.g., teacher and student problems, issues receipts,
issues late slips to student, issues regarding change of address or transfers out of district, makes
emergency announcements over the speaker, meets parents and the general public.
3. Checks on and places calls for maintenance of business machines.
4. Maintains all files, including cumulative folders and personnel folders (school building level).
5. Assists in the handling of Federal Lunch Applications, informs the Board of Education if a parent
has any additions or deletions.
6. Processes daily attendance reports.
7. Works with Central Registration to maintain proper address and phone changes. Also, all
transfers in and out.
8. Inputs data for all compensation forms.
9. Handles school discipline, e.g., calls parents to set up appointments and types letters.
10. Prepares bedside forms and necessary supporting documentation.
11. Distributes incoming school and U.S. mail to designated areas.
12. Maintains proper records for designation of all keys to building.
13. Reserves building for all school functions, as a rental.
14. Distributes locker to students and makes sure they are functioning properly. (Intermediate and
High School Levels)
