This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
1. Assists with the implementation and completion of the project within the Infrastructure Division.
2. Manages and purchases supplies as require, which includes frequent errands to purchase supplies from local retailers.
3. Maintains a clean, safe and organized work area.
4. Prepare, process, and manage internal documents, including but not limited to travel documents, purchase requests, service contracts, and procurement card reports.
5. Monitor budgets and spending. Maintains soft-ledger to track expenses against encumbrances. Analyzes financial data and extracts and defines relevant information; interprets data for determining past financial performance and/or to project a financial probability on jobs.
6. Support construction and contract M&O programs. Interface with contractors and consultants.
7. Manage hard copy and electronic records including office documents, construction documents and O&M manuals using common practices. Develop and maintain document storage in file cabinets, bookshelves and electronic storage.
8. Manage safety and training materials and tracks staff training needs.
9. Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
10. Provides information to internal and external partners.
11. Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and /or format data and/or reports.
12. Manages grants. Prepare and verifies required reports for state, federal, and general funds are submitted timely. Processes funding/grant documents through the approval process. Analyzes award balance sheets, expenditures, and revenue to assure compliance with specific grant guidelines on a monthly basis. Assists them with budget revisions and inquiries. Maintains communication with granting agency.
13. Maintains policies and procedures manual. Processes reviews and authorizations for updates as needed.
1. Must be flexible and available to Tanana Chiefs Conference scheduling needs. Must be able to work overtime, evenings, weekends and travel, at times with very little notice.
2. Other duties as assigned
