Office Assistant
Pay: $20.00–$23.00 per hour
Job Type: Full-time
Schedule: Monday–Friday, 7:30 AM–4:00 PM
Location: Ontario, CA
About Us
CNC Machining & Engineering, Inc. is a growing precision Swiss machining company serving the defense and commercial industries. Since 2019, we have built our reputation on quality, precision, and dependable customer service. We are looking for a reliable, organized Office Assistant to support our purchasing, administrative, and daily office operations.
Position Summary
This position plays an important role in keeping our office and purchasing department running efficiently. The ideal candidate is organized, detail-oriented, professional, and comfortable working in a fast-paced manufacturing environment. This role supports purchasing activities, assists accounting and management, coordinates office operations, and serves as the first point of contact for visitors and vendors.
Responsibilities
- Greet visitors, vendors, and customers in a professional and friendly manner.
- Answer and direct incoming phone calls and emails.
- Request vendor quotes for raw materials, tooling, and shop supplies.
- Compare pricing, lead times, and availability from multiple suppliers.
- Create purchase orders and submit them to vendors.
- Follow up on purchase orders to ensure timely deliveries.
- Receive purchased items into the ERP system and verify quantities against packing slips and purchase orders.
- Maintain purchasing records, vendor information, pricing history, and documentation.
- Assist with inventory counts for tooling, materials, and office supplies.
- Coordinate incoming and outgoing mail and deliveries.
- Scan, file, and maintain organized electronic and physical records.
- Order office supplies and maintain inventory for office needs.
- Provide administrative support to management, accounting, and operations.
- Assist with general office projects and other administrative duties as assigned.
Qualifications
- High school diploma required; Associate's degree in Business Administration or related field preferred.
- Minimum 2 years of office administrative experience.
- Purchasing or procurement experience preferred.
- Manufacturing, machining, aerospace, or industrial office experience strongly preferred.
- Experience creating purchase orders and working with vendors.
- Excellent communication and customer service skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize multiple tasks and meet deadlines.
- Proficient in Microsoft Outlook, Excel, Word, and Teams.
- Experience with ERP systems is a plus.
- Dependable, self-motivated, and able to work independently while supporting a team.
What We're Looking For
We're looking for someone who enjoys staying organized, communicates professionally, and takes initiative. The ideal candidate is comfortable speaking with vendors, solving problems, following up on orders, and supporting multiple departments in a manufacturing environment.
Benefits
- Medical, Dental, and Vision Insurance (50% employer-paid on selected plan)
- Paid Vacation (accrual increases with years of service)
- 401(k)
- Stable full-time schedule
- Opportunity for growth within a growing manufacturing company
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have at least 2 years of office administrative experience?
- Do you have experience creating purchase orders?
- What is your desired hourly pay?
- Have you worked in a manufacturing, machining, or aerospace environment?
Work Location: In person
