Contract-to-Close Coordinator
Wendy Cline Properties
Position Overview
Wendy Cline Properties is seeking a highly organized, detail-oriented Contract-to-Close Coordinator to manage the transaction process from executed contract through closing. This is a high-volume position that requires exceptional organization, strong communication skills, and the ability to manage multiple active transactions while maintaining accuracy and meeting critical deadlines.
The ideal candidate thrives in a fast-paced real estate environment, enjoys problem-solving, and can confidently coordinate with agents, clients, lenders, title companies, inspectors, appraisers, and other parties involved in the transaction process.
Key ResponsibilitiesContract Management & Compliance
- Manage all transactions from executed contract through closing
- Review contracts and ensure all required documentation is complete and properly executed
- Maintain transaction checklists and ensure deadlines are tracked and met
- Upload and organize documents within transaction management systems (Dotloop)
- Ensure required disclosures, addenda, amendments, and compliance documents are completed
- Monitor option periods, financing deadlines, inspections, appraisals, and closing timelines
Communication & Coordination
- Serve as the primary point of contact for transaction-related communication
- Coordinate with buyers, sellers, agents, lenders, title companies, inspectors, appraisers, and vendors
- Provide timely updates to clients and agents throughout the transaction process
- Proactively identify potential issues and communicate solutions before deadlines are impacted
- Maintain a high level of professionalism and customer service
Transaction Workflow Management
- Open and monitor title processes
- Coordinate inspections, repairs, appraisal updates, and lender requirements
- Follow up on outstanding items needed for closing
- Confirm closing details and ensure all parties are prepared
- Assist agents with keeping transactions organized and moving forward
- Maintain accurate records and status updates for all active transactions
Systems & Administrative Duties
- Maintain transaction files and ensure records are complete
- Update CRM and transaction tracking systems
- Manage multiple deadlines across numerous transactions simultaneously
- Prepare reports and updates as needed
- Assist with improving and maintaining transaction processes and procedures
Qualifications
- Previous real estate transaction coordination experience preferred
- Active Texas real estate license preferred but not required
- Strong understanding of Texas real estate contracts and transaction timelines
- Excellent organizational and time-management skills
- Ability to prioritize and manage multiple deadlines in a fast-paced environment
- Strong attention to detail and accuracy
- Professional written and verbal communication skills
- Comfortable using technology and learning new systems
- Experience with HAR MLS, Dotloop, CRM systems, and transaction management platforms preferred
Ideal Candidate
The successful candidate is someone who:
- Loves checklists, organization, and systems
- Can handle a fast-paced, high-volume workload
- Takes ownership and follows tasks through completion
- Communicates proactively rather than reactively
- Enjoys supporting agents and creating a smooth client experience
- Can balance multiple priorities while maintaining attention to detail
Work Environment
This is a high-volume, fast-paced role within a growing real estate team. The Contract-to-Close Coordinator will play a critical role in supporting increased production and ensuring every client receives an exceptional experience from contract acceptance through closing.
Job Types: Contract, Full-time
Pay: From $22.00 per hour
Experience:
- Real Estate: 1 year (Required)
Language:
License/Certification:
- Driver's License (Required)
- Real Estate License (Required)
Work Location: In person
