Key Responsibilities:
- Process vendor invoices, purchase orders, and employee expense reports accurately and promptly.
- Review and verify invoice accuracy, coding, and approvals prior to payment.
- Ensure timely payment of vendor invoices while maximizing payment terms and discounts.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Maintain vendor files and update account information as needed.
- Prepare weekly payment runs, including checks and EFTs.
- Monitor accounts to ensure payments are up to date.
- Assist with month-end and year-end close by preparing various excel spreadsheets.
- Generate reports related to accounts payable for management review.
- Support internal and external audits by providing requested documentation.
- Identify and recommend process improvements to enhance accuracy and efficiency.
- Perform other duties as assigned.
Qualifications
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Education: Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
- Experience: Minimum of 2 years of accounts payable experience. A combination of education and relevant experience may be considered.
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Skills: Proficient in Microsoft Office (Excel, Word, Outlook). Strong knowledge of accounts payable process and accounting principles. Experience with accounting and ERP. Excellent attention to detail and accuracy. Strong communication and problem-solving skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Physical Requirements
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Ability to sit for extended periods.
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Occasional lifting of office materials (up to 15 lbs.).
The Accounts Payable Specialist reports directly to the Controller and is responsible for managing all aspects of the company’s accounts payable function. This role ensures the timely and accurate processing of vendor invoices, employee reimbursements, and expense reports while maintaining compliance with company policies and accounting standards. The Accounts Payable Specialist supports the company's financial health by maintaining positive vendor relationships, reconciling accounts, and ensuring efficient payment processes.
