Pipeline Manager / Administrative Coordinator
Helios
Location: Pittsburgh, PA
Job Type: Full-Time
Pay: $20.00–$28.00 per hour (based on experience)
Join Pittsburgh’s Fastest-Growing Solar Company
Helios is seeking a highly organized, detail-oriented Pipeline Manager / Administrative Coordinator to help keep our solar installation projects moving efficiently from contract to completion.
If you’re someone who enjoys organization, communicating with customers, solving problems, and keeping multiple projects on track, we’d love to meet you.
Responsibilities
- Manage the installation pipeline from signed contract through project completion.
- Schedule inspections, site surveys, and installation appointments.
- Coordinate with customers, installers, utilities, municipalities, and permitting offices.
- Track permits, inspections, interconnection, and project milestones.
- Maintain accurate records in our CRM and project management software.
- Answer customer questions and provide project updates.
- Prepare contracts, paperwork, and administrative documents.
- Monitor project timelines to ensure deadlines are met.
- Support the sales and operations teams with administrative tasks.
- Identify and resolve scheduling or documentation issues before they delay projects.
Qualifications
- Administrative or project coordination experience preferred.
- Excellent organizational and multitasking skills.
- Strong communication and customer service abilities.
- Comfortable using computers and learning new software.
- High attention to detail.
- Ability to prioritize multiple projects in a fast-paced environment.
- Experience in construction, roofing, solar, or home improvement is a plus but not required.
What We Offer
- Competitive hourly pay
- Paid training
- Opportunity for advancement into Operations Management
- Supportive, team-oriented work environment
- Stable, full-time schedule
- Be part of a company helping homeowners save money while making a positive environmental impact.
Ideal Candidate
You are someone who:
- Loves staying organized.
- Enjoys checking items off a to-do list.
- Communicates professionally and confidently.
- Takes ownership of your work.
- Thrives in a fast-paced environment.
- Wants to grow with a rapidly expanding company.
Schedule
- Monday–Friday
- Full-time
- In-person
Apply Today
If you’re looking for a career—not just a job—and want to play a key role in helping homeowners transition to clean energy, we’d love to hear from you.
Helios is an Equal Opportunity Employer.
Pay: $20.00 - $29.00 per hour
Work Location: In person
