POSITION SUMMARY
Provides administrative support to the estimating and marketing department to assist with the procurement of work.
HIGH PAYOFF ACTIVITES:
Project Setup
- Download all documents from various software programs that pertain to a specific job.
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Organize said documents in our internal software program.
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Extract any sheets needed in Bluebeam.
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Schedule all kickoff meetings to discuss the project after approval from Estimating Supervisor.
Team Collaboration
- Schedule and take notes for all Kickoff's, Turnover's & reoccurring meetings.
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Send out follow-up emails with action items to ensure efficiency in the department.
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Coordinate with General Contractors on site walks and job visits.
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Schedule and coordinate the weekly and Preconstruction group meetings with the Estimating Supervisor.
Business Development
- Maintain and update Building Connected invites per note (accept or decline – WI provided).
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Attend, take notes and assign tasks for BD Nexus meetings and OSL meeting.
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Coordinate with Business Development/Marketing on the RDL, events and swag.
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Attend events & join construction organizations.
Administration
- Greet incoming visitors with a smile and helpful tone.
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Oversee Precon emails (BD General, Estimating general, and others).
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Assist in maintaining vendor/sub list – schedule quarterly meetings, take notes, update contacts.
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Assist in maintaining and updating process in Preconstruction.
OTHER TASKS & RESPONSIBILITIES
Other duties as assigned
REQUIRED SKILLS/ABILITIES
- Intermediate to advanced PC literacy, including experience in MS Word/Excel and estimating software
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Ability to work well with others under deadline situations and respond to changes in priorities
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Strong written and verbal communication skills, organizational skills, and accuracy
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Strong problem-solving and analysis skills
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Strong service orientation
EDUCATION & EXPERIENCE
- High school diploma required
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3 years office/clerical work in construction industry (construction preferred)
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Experience using estimating construction software preferred
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Knowledge of standard contract terms and how they are applied in construction preferred
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Knowledge of project structure in General Contractor/Subcontractor environment preferred
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
- Ability to sit or stand at a desk for long hours when working in the office
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Ability to consistently operate a computer and other office productivity equipment
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Ability to lift 20 pounds as needed in routine activities associated with position
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Ability to wear PPE when working/visiting a project location
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Ability to work in extreme heat when working/visiting a project location
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Ability to move safely over uneven terrain when working/visiting a project location
