JOB
This position is responsible for providing in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County.
- Coordinates and participates in the electronic imaging of all court records; scans or otherwise electronically converts forms, correspondence, and documents.
-
Participates and assists in coordinating the management, maintenance, update, and retrieval of electronic court records.
-
Retrieves criminal and real estate documents; processes and enters data as required.
-
Troubleshoots specialized imaging computer system.
-
Transfers documents to microfilm.
- Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
-
Researches criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
-
Maintains all court documents and ensures filing processes are consistent.
-
Verifies all Superior Court Documents from previous day; makes corrections where needed.Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents.
-
Processes notary public applications.
-
Performs other duties as assigned.
EXAMPLE OF DUTIES
- Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
-
Knowledge of legal terminology and required record-keeping procedures and deadlines.
-
Knowledge of modern office procedures.
-
Knowledge of computer imaging hardware and software programs.
-
Knowledge of the operations and functions of local and state court systems.
-
Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
-
Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
-
Skill in the use of specialized imaging peripherals including scanners and digital cameras.
-
Skill in basic mathematics.
-
Skill in dealing with the public.
- Skill in oral and written communication.
SUPPLEMENTAL INFORMATION
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects and climbs ladders. Additionally, the following physical abilities are required:
- Climbing – ascending, descending ladders, stairs, ramps, requires body agility.?
- Crouching – bending body forward by bending leg, spine.?
-
Feeling – perceiving attributes of objects by touch with skin, fingertips.?
- Grasping – applying pressure to object with fingers, palm.?
- Handling – picking, holding, or working with whole hand.?
- Hearing 1 – perceiving sounds at normal speaking levels, receive information.?
- Kneeling – bending legs at knee to come to rest at knees.?
- Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.?
- Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.?
- Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.?
- Pulling - use upper extremities to exert force, haul or tug.?
- Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
-
Reaching – extending hands or arms in any direction.?
- Repetitive Motion – substantial movements of wrists, hands, fingers.?
- Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.?
- Standing – for sustained periods of time.?
- Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.?
- Talking 1- expressing ideas by spoken word?.
-
Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.?
- Walking - on foot to accomplish tasks, long distances, or site to site.
The work is typically performed in an office or a courtroom.
