We are seeking an experienced, highly organized, and collaborative Administrative Manager to join our team. This role is responsible for overseeing the daily operations of the administrative department and plays a vital role in supporting the overall effectiveness of the organization.
The ideal candidate will possess strong financial and accounting skills, be proactive, detail-oriented, with strong technical problem-solving abilities and excellent communication and interpersonal skills.
This is a full-time position.
Please note: This is not a remote or work from home position.
Primary Duties and Responsibilities
-
Assist with managing and maintaining financial records
-
Assist with budget development
-
Oversee and perform full accounting cycle: accounts payable/receivable, general ledger, audit, financial reporting, and presentation
-
Coordinate with external financial auditors
-
Oversee and complete payroll processing: ensure compliance with changing tax laws and regulations
-
Manage, organize, and execute all human resource functions, ensuring compliance with company policies, EEO regulations, and applicable employment laws
-
Maintain and administer the human resource information system (HRIS)
-
Lead Recruitment, onboarding, and training for new employee
-
Process employee terminations, benefits programs, and COBRA
-
Collaborate with IT contractor to maintain secure and reliable technology
-
Maintain company phone network
-
Manage the operations of the Administrative Services department in support of organizational programs.
-
Implement and improve office procedures and for maximum efficiency.
-
Organizationally plan and coordinate policies and procedures within the department as related to other departments.
-
Participate in corporate planning
-
Other duties as assigned
Pay and Benefits
-
This is a full-time position
-
Full salary range for this position is $38.46 - $48.07 per hour (allows for professional growth over time)
-
Medical insurance at low premium cost to employees (dependent coverage available at employee cost)
-
Employee dental, vision, life insurance fully paid by Vadis (dependent coverage and supplemental life insurance available at employee cost)
-
Employee assistance program
-
403(b) retirement plan with up to a 6% company match after one year of employment dependent on contributions
-
Vacation accrual begins at up to 10 days per year (.0385 per paid hour)
-
Sick Leave accrues at 1 hour for every 40 hours worked
-
Ten Paid Holidays (8 fixed, 2 floating)
-
Holiday bonus
-
Professional development opportunities
Hours of work typically run Monday through Friday, from 8:00am to 4:30pm. However, it is important note that flexibility for evening and/or weekend work may be necessary on occasion.
