Job Description
Anew Therapeutic Services, Inc. is a forensic behavioral health agency providing treatment and management to clients on probation in Southern CA. If you are interested in working in the field of criminal justice this entry level position is an excellent introduction.
We are looking for a responsible, bi-lingual Spanish Receptionist/Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the bi-lingual Spanish Receptionist/Administrative include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Bi-lingual Spanish Receptionist/Administrative Assistant responsibilities include fielding all incoming calls, scheduling clients, Data Entry, tracking services scheduled, making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within the field of criminal justice, we’d like to meet you.
Ultimately, a successful Receptionist/Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Maintain a filing system
Maintain office policies and procedures
Maintain contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Requirements
Proven experience as an administrative assistant, or office admin assistant
Bi-lingual Spanish
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Types: Full-time, Part-time, Internship
Beginning Pay scale: $17.00 to $20.00 /hour
Application
If you are interested in applying for a position in one of our clinics, please submit a resume, cover letter detailing how you meet the qualifications and any additional relevant information about your skills and experience along with your availability and salary requirements to: [email protected]
