SUMMARY DESCRIPTION
We are seeking a detail-oriented and experienced Accountant to join our team. The individual must have a minimum of three years of experience in accounting, be proficient with General Ledger, Accounts Payable, and Treasury functions. Under the supervision of the Director of Finance, the Accountant will be the primary point of contact for all accounts payable transactions and questions generated internally or externally on vendor transactions.
ESSENTIAL FUNCTIONS AND KEY OBJECTIVES
Receive, distribute and process vendor invoices accurately and in a timely manner.
Verify invoices for appropriate approvals, coding, and supporting documentation. Work collaboratively with department heads to obtain the appropriate approvals, coding and supporting documentation when necessary.
Match invoices with purchase orders when applicable.
Prepare purchase orders when needed/requested.
Prepare and process weekly or scheduled payment runs, including checks, ACH, and wire transfers.
Maintain accurate vendor records, including W-9s, banking information, and contact details.
Respond to vendor inquiries and resolve payment discrepancies professionally and promptly.
Reconcile vendor statements and investigate outstanding balances.
Monitor accounts to ensure payments are made according to agreed-upon terms and take advantage of available discounts.
Prepare general ledger account reconciliations and resolve differences.
o Reconcile all non-payroll related balance sheet accounts for accruals, prepaid and other expenses.
o Reconcile debt-related accounts.
Record, monitor and reconcile recurring expense transactions, including debt-related cash outflows, and expenses occurring via auto-debit for contracts and merchant accounts.
Monitor the check register and regularly research checks outstanding more than 3 months. Follow up directly with vendors, employees and others on the status of outstanding checks and void/reissue as necessary.
Maintain organized financial records and supporting documentation.
Support audits by providing requested documentation and explanations.
Collaborate with internal departments to resolve invoice, purchasing, and payment issues.
Identify opportunities to improve accounts payable processes, and increase efficiency.
Other business office duties as assigned.
ADDITIONAL RESPONSIBILITIES
Working closely with the Director of Finance, the Accountant will be responsible for researching, presenting and implementing technological upgrades within the payables process.
Process 1099/1096 on a yearly basis.
Assist with audit preparation.
Compile data for financial reports and analyses.
Serve as a substitute for other business office staff and assist with other functions as needed. This may include interacting with students and families on various business office matters.
Serve as backup for the Accountant: Gifts & Student Accounts during times of absence.
Additional training and regular practice of the related tasks will be necessary to maintain ability to step in when required.
COMPETENCIES:
Minimum of three years accounting experience is required, non-profit accounting experience preferred.
General Ledger Journal Entry experience is required.
Blackbaud Financial Edge NXT experience is preferred.
Advanced computer skills and thorough knowledge of software applications, in particular Microsoft Excel are required.
Strong organizational and time management skills are essential.
Ability to maintain confidentiality is required.
Positive, calm demeanor with the ability to deal with various groups.
Collaborative and problem-solving mindset.
EDUCATION
Bachelor's degree with a concentration in accounting is preferred.
EEO STATEMENT:
Brooks School does not discriminate on the basis of race, gender, color, sexual orientation, disability or religion in the administration of its educational policies, admission policies, employment policies, financial aid and loan programs, athletic programs and other school administered programs and activities.
Pay: $30.00 - $34.00 per hour
Benefits:
- 401(k) matching
- 403(b)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
Work Location: In person
