Established company located in Willingboro area is in need of a Bilingual Administrative Assistant who will support the sales and shipping department. This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring enthusiasm, technical proficiency, and a proactive attitude to ensure our office runs smoothly and professionally.
Shift: 7:30am-4:00pm
Salary: $19-$21.50hr
This is a long-term to convert to permanent position
Responsibilities will include but are not limited to :
- Front desk presence answering and directing incoming calls, communicating with customers, and welcoming occasional visitors, deliveries, and shipping companies.
- Communicating with freight forward companies, obtaining quotes for international shipments, and preparing bills of lading and all documents required for shipments. Track shipments and help customers solve their logistics, shipping and fulfillment issues.
- Create and confirm accuracy of commercial invoices and associated paperwork for country-specific requirements.
- Updating work orders, monitoring shipments and customer interactions as related to final payments and release of products.
- Use a variety of computer programs including Microsoft Office and Excel, as well as online communication tools like Zoom, teams chat, SignNow, and ERP tracking software.
- Assist in keeping track of machine and Origin service contracts.
- Become familiar with company products, specs, services, and rental abilities.
- Prepare quotes for parts, balls, service contracts, and rentals in the absence of or to support sales staff.
- Assist in spreadsheet administration, invoice updating and other light bookkeeping needs.
- 50% of the job is arranging shipments, from small boxes (FedEx/UPS) to crates (LTL) internationally through freight forwarders and brokers . The person will have customer contact over the telephone, email and will support the sales department and the office manager.
Required Skills/Abilities:
- Experience using computer software like email, spreadsheets, Outlook 365 MS Office, SignNow, and shipping websites.
- Excellent verbal, written and interpersonal communication skills.
- Excellent organizational skills and attention to detail, as well as the ability to meet deadlines.
- Strong math and problem-solving skills.
- Ability to function professionally in a high-paced and at times stressful environment.
Walk-ins are welcome MON-THURS: 8AM – 3PM or FRI: 8AM-2PM.
Be sure to bring 2 forms of ID to apply
AT
Kaye Personnel, INC
1868 Marlton Pike E.
Cherry Hill, NJ 08003
856-489-1200
Se Habla Español
We offer benefits including medical, dental, eye vision comprehensive plans, direct deposit, as well as Holiday Pay, and Referral bonuses!
Pay: $39,520.00 - $44,720.00 per hour
Language:
- English (Required)
- Spanish (Required)
Work Location: In person
