Administrative Coordinator
Founded in 1973, Fiorita Kornhaas & Company has been delivering trusted accounting, tax, audit, and advisory services for more than 50 years, building lasting relationships with individuals, businesses, and organizations throughout Connecticut and beyond. As a member of the BDO Alliance USA, we combine the personalized service and close-knit culture of a local firm with access to national resources and expertise. We are committed to fostering a collaborative and supportive environment where employees can grow professionally, develop meaningful client relationships, and build rewarding long-term careers while making a lasting impact on our clients' success.
Position Summary
We are seeking a dependable, organized, and detail-oriented Administrative Coordinator to support the daily operations of our accounting firm. This role is primarily responsible for basic technology support while also providing administrative support. The ideal candidate is professional, customer-service focused, and comfortable working in a fast-paced office environment.
Key Responsibilities
Duties
- Coordinate accounting and tax software for the firm. Including:
- Assigning users
- Maintaining security groups
- Greet clients and visitors in a professional, welcoming manner. Answering and directing incoming phone calls and managing general office communications.
- Prepare, organize, maintain, and ensure the confidentiality of client files and firm records.
- Process incoming and outgoing mail, deliveries, and electronic correspondence.
- Order, maintain, and inventory office supplies while coordinating office equipment maintenance.
- Assist with document preparation, scanning, filing, and data entry.
- Support partners and staff with administrative projects, client communications, and other office needs.
- Basic troubleshooting skills for common office technology issues.
- Coordinate office equipment maintenance
- Understanding of data security, confidentiality, and secure handling of sensitive client information.
Qualifications
- Bachelor’s degree or equivalent work experience preferred.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, TEAMS and PowerPoint).
- Ability to use office equipment, including multi-function printers, scanners, copiers, and phone systems.
- Experience with document management, electronic filing, and PDF software.
- Ability to learn and use accounting, tax, and practice management software.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities with attention to detail.
- Professional demeanor and ability to maintain confidentiality.
Benefits
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
- 401k with profit sharing
- Professional and collaborative work environment
- Opportunities for professional growth
Join our team and play a key role in keeping both our office operations and technology running smoothly while supporting exceptional service for our clients.
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
