Description:
Kingstonville, LLC is a management consultancy, with core competencies in Program Management, Risk Management and Administrative Management in support of mission driven programs for our federal clients.
Kingstonville on behalf of the of U.S. Attorney’s Office, Western District of Washington is seeking a Fact Witness Legal Clerk to join our team. The Fact Witness Legal Clerk plays an integral role in facilitating the participation and cooperation of victims and witnesses throughout the federal judicial system. In addition to affording rights and providing services to victims pursuant to the Crime Victims’ Rights Act (CVRA) and other federal law, Victim-Witness personnel are responsible for witness management. The successful candidate will work on-site at our client’s Washington State office and report to Kingstonville’s designated Project Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Provide witness management assistance prior to, during, and after trial. Typical assignments include work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, hearings, and grand jury.
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Coordinates dissemination of information pertinent to witness protection policies, the client's policy and programs on witness related matters and other relevant witness services.
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Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, defendant’s custody, trial information, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
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Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when attorneys should be notified of special circumstances or needs of fact witnesses.
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Confer with attorneys concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
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Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to client's policies and procedures.
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Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
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Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Maintain witness traveler profile records. Gather required documentation and reconcile travel accounts.
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Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary. Refers witnesses to other agencies when necessary.
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Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
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Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; generates statistical and quantitative reports of program activity; perform other administrative and logistical fact witness management related duties as required/assigned.
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Prepare and deliver to the designated representative, weekly activity reports which detail daily tasks completed and program related activities.
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Performance will be monitored and assessed by the designated representative, by periodically sampling and reviewing documentation and records for quality and timeliness of work accomplished.
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The performance standards for successfully completing the activities described above is 95 percent accuracy.
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Occasional travel to the Tacoma Office and/or Tacoma Courthouse may be required.
Requirements:
- A High School Diploma is required, however an undergraduate degree in preferred.
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Excellent communication and organizational skills.
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Provide word processing and data entry/retrieval.
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Ability to review and analyze data and information from multiple sources; establish case/project files; enter and retrieve data from database; prepare and format management reports; manipulate, transfer, compute, and print information; prepare and correct reports and correspondence using word processing software.
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Answer inquiries regarding case-related information as maintained in the database and answer inquiries regarding case-related status
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Obtain additional information from other agencies/organizations.
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Maintain internal status information on the disposition of designated information, files, and assets.
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Assure information is accurate and perform analytical computations necessary to process data.
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Provide administrative information and assistance concerning case or file to other agencies or organizations.
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Must be able to work 40 hours per week, excluding Federal Holidays, from?8:30am to 5pm.
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Must be able to pass a minimum background investigation (MBI).
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US citizenship is required.
Kingstonville offers a competitive compensation and benefits package including health, dental and vision insurance, 401K with a company match, commuter benefits, flexible spending accounts, paid holidays, paid time off and more.
