Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations with enthusiasm and professionalism. This role is vital in ensuring smooth office functioning, managing administrative tasks efficiently, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong technical skills to handle a variety of clerical responsibilities. Join us and be part of a vibrant workplace that values productivity, teamwork, and excellence! All Employees must demonstarte our CORE Values perfessionally and personally.
Responsibilities
- Manage front desk operations, including greeting visitors, answering phone systems, and directing calls with professional phone etiquette.
- Perform data entry and maintain accurate records using productivity software such as Microsoft Office and Job Nimbus.
- Coordinate calendar management and schedule appointments for team members or clients, ensuring optimal time management.
- Handle office management duties including filing, organizing documents, proofreading correspondence, and maintaining office supplies inventory, and materials inventory.
- Provide customer support by addressing inquiries promptly, assisting with billing or bookkeeping tasks using QuickBooks, Job Nimbus and supporting client needs.
- Assist with clerical tasks such as photocopying, scanning, faxing documents, and managing incoming/outgoing mail.
Skills
- Proven experience with office management, administrative support or related roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and general computer literacy.
- Technical proficiency in answering phones and scheduling appointments.
- Excellent time management skills to prioritize tasks effectively in a fast-paced environment.
- Bilingual abilities are a plus to enhance communication with diverse clients or team members.
- Strong customer service skills combined with professional phone etiquette and a friendly demeanor.
- Job Nimbus experience is a HUGE plus
Join us to make a meaningful impact through your organizational expertise while enjoying a supportive work environment that encourages growth and success!
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Application Question(s):
- Do you have skills using Job Nimbus software?
Work Location: In person
