Equine Advocates Rescue & Sanctuary, home to rescued horses, ponies, donkeys & mules and retired military working horses. We focus our work on rescue, sanctuary, education and advocacy.
Bookkeeping
- QuickBooks (QB) entries including deposits, journal entries and check writing, monitoring account balances
- Review all invoices. Prepare spreadsheet for all credit card invoices with receipts;
- Bank and Investment Account reconciliations
- Oversee all monthly/quarterly automatic credit card donations and contact those donors when credit cards have expired or failed to process. Update information on-line and in DonorPerfect (DP)
- Process all credit card donations that come in the mail or in person
- Prepare cash deposits
- Reconcile all website donations by Credit Card or by PayPal
- Print Web Donations and contact those that fail
Payroll
- Process weekly payroll through ADP
- Calculate hourly staff time cards
- Record sick & vacation
Office Management
- Pick up and drop off mail at post office in the AM daily
- Open Mail and record daily counts. Sort, batch and log donations
- Maintain all office and cleaning supplies and order as needed
- Assist in data entry into our donor database
- File retention and disposal
- Update/Maintain Procedural Manual for all office processes
Other Responsibilities
- Assist with Humane Education Classes
- Assist with Public Open Days - including set up and close up. Ensure that all materials/signage etc is ready before the Open Day
- Schedule and oversee Community Service projects
- Liaison with visitors and assist with group tours
- Give Sanctuary Tours
- Assist in preparation for and work Annual Gala and other Events
- Volunteer Liaison. Set up interview with the Equine Care Manager and yourself
- And more.....!
This is not a remote position.
Job Type: Full-time
Pay: From $52,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Experience:
- Office Management: 1 year (Required)
- Bookkeeping: 1 year (Preferred)
Work Location: In person
