This is a fully onsite position in Chicago, Illinois.
Start Date: ASAP
Location: onsite in North Center, Chicago, Illinois
Schedule: Monday - Friday | 9:00am - 1:00pm (20 hrs/week)
Duration: Temporary to Permanent
Pay: $22 - $23/hour
Our client, a Chicago-based financial services firm, seeks a part-time Administrative and Accounting Assistant. This employee will support daily accounting tasks (processing and recording incoming checks, mail handling, document scanning/filing) along with light administrative and office support duties.
This is a great fit for someone who is specifically looking for part-time work rather than a bridge to full-time employment. This is a small office and they do not anticipate expanding this role into a full-time position in the near future — it's an excellent opportunity for someone who wants a consistent schedule and steady pay, while keeping their afternoons and evenings free during the week.
Responsibilities:
- Process incoming mail and route items appropriately.
- Scan documents and maintain organized electronic records.
- Receive, scan, and accurately record incoming checks in accounting software.
- Monitor the company's general email inbox and route messages to the appropriate person.
- Maintain electronic and paper filing systems.
- Prepare documents and outgoing mailings, including work using Adobe Acrobat/PDFs.
- Prepare and process outgoing mail.
- Assist with basic office maintenance and management of office supplies.
- Perform additional administrative or accounting-related tasks based on ability and business needs.
Qualifications:
- Bachelor's Degree preferred
- 1+ years administrative, office support, accounting-assistant, or similar experience.
- Excellent attention to detail and accuracy.
- Comfortable handling checks, financial information, and confidential business documents.
- Proficient with PCs and dual monitors, document scanning, electronic filing, and PDF/document management.
- Experience with Adobe Acrobat or comparable PDF skills.
- Comfortable using accounting software; prior accounting software experience preferred.
- Able to quickly learn new software (project management, document sharing, Gmail) for daily responsibilities.
- Able to learn and consistently follow established procedures for recording checks and other accounting-related tasks.
- Sufficient judgment to monitor a general business email inbox and determine where messages should be routed.
- Highly organized and able to work independently.
- Comfortable performing routine tasks such as mail processing, scanning, and filing, while also capable of taking on more advanced administrative/accounting assignments when appropriate.
#INDHP
City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.
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Pay: $22.00 - $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Application Question(s):
- Which accounting software do you have experience with?
Education:
Experience:
- Administrative: 1 year (Required)
- Accounting: 1 year (Preferred)
- Accounting software: 1 year (Required)
Ability to Commute:
- Chicago, IL 60618 (Required)
Work Location: In person
