Statement of Purpose
The Administrative Assistant II provides assistance and support for the site, department and/or the Director and performs a variety of desktop publishing and database management duties.
Major Tasks, Duties and Responsibilities
Perform general office functions which include preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, supervision of staff, etc.
Ability to communicate clearly, with clients, staff, peers, supervisors, and non-BHS resources.
Administrative Assistant II Competencies and Performance Expectations
All Administrative Assistant II’s are expected to:
Receive and direct calls and visitors
Organize and maintain office files and systems
Develop and maintain computer generated reports, database of program statistics Prepare layouts for complex documents, such as newsletters, brochures, and reports
Arrange and coordinate appointments, meetings, and program activities
Supervise office and/or clerical staff
Comply with BHS health and safety standards
Prerequisite Qualifications
The following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act.
Bilingual abilities may be required within certain BHS programs.
High school diploma. Minimum of three-year general office experience preferred.
Proficiency in MA Windows, Word, and Excel. Skills in MS Access, Publisher or ability to self-teach. Knowledge of office procedures.
Ability to operate required computer programs for position, including but not limited to Microsoft Office Suite, electronic timekeeping system, electronic learning management system, upon hire or demonstrated competency developed within 90 days of employment.
Must have valid California driver’s license and liability insurance if driving a personal or company vehicle on BHS business.
