SoCal Windows & Glazing is looking for a flexible and organized Office Administrative Assistant to support our day-to-day office operations and assist various departments as needed.This is a hands-on, varied role. The person in this position will help with general office administration, payroll support, project documentation, recordkeeping, bid support, and other day-to-day tasks that help keep the company organized and running efficiently.The ideal candidate is someone who is dependable, organized, detail-oriented, comfortable learning new tasks, and willing to help wherever needed.Responsibilities
- Assist with day-to-day office administrative tasks
- Provide administrative support to management and various departments
- Assist with payroll and timekeeping administration, including reviewing timekeeping information and following up on missing or incomplete information
- Maintain organized company and employee records
- Assist with filing, scanning, data entry, and document organization
- Help maintain and update spreadsheets and internal tracking documents
- Assist with project documentation and recordkeeping
- Help organize project files, correspondence, and other documentation
- Assist the estimating team with bid documentation, quote tracking, and administrative tasks
- Help prepare, organize, and distribute documents as needed
- Assist with entering and maintaining information in company systems
- Coordinate basic office needs and supplies
- Answer or direct general inquiries as needed
- Assist with scheduling and coordinating meetings or other administrative activities
- Provide support to Project Management and Operations when needed
- Take on additional administrative tasks as the company grows
Qualifications
- 1–2 years of experience in an administrative, office assistant, or similar role preferred
- Construction/Glazing company experience highly preferred
- Experience with construction, glazing, subcontractors, or project administration is a plus
- Strong Excel and Microsoft Office skills
- Comfortable learning new software and company systems
- Strong organization and attention to detail
- Good written and verbal communication skills
- Ability to handle confidential information appropriately
- Able to manage multiple tasks and priorities
- Dependable, professional, and willing to take initiative
- Comfortable working in a fast-paced environment
- Must be willing to assist with a variety of tasks rather than being limited to one specific area
Schedule
- Full-time, Monday–Friday (6:30 AM - 3:00 PM)
- Occasional additional hours may be required based on business needs
- Job Location - Primarily based in Santa Ana with flexibility to occasionally travel to Torrance Office.
Pay
- $20–$25 per hour, depending on experience and qualifications
Benefits
- Health, Dental & Vision insurance available after completion of the probationary period
- Full-time position (32- 40 hours/week)
- Overtime opportunities may be available based on business needs
Pay: $20.00 - $25.00 per hour
Expected hours: 32.0 – 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
