MANAGEMENT ASSISTANT
Community Development Department
Part-Time/No Benefits
$45.00 per hour
The City of Lakewood is accepting applications for the part-time position of Management Assistant. The current vacancy is in our Community Development Department. Applications are being accepted on a continuous basis. Recruitment is open until filled and may close at any time without notice.
Under general supervision, the Management Assistant performs moderate to complex analytical and administrative duties, which include budget analysis, program/organizational analysis, research analysis, project management and contract administration; takes responsibility for assigned projects or continuing activities in support of department programs policies and staff; and performs other related duties as assigned. The number of hours worked will be determined by the needs of the department, however, incumbents may work a maximum of 28 hours per week. This is an at-will position and incumbents serve at the pleasure of the City Manager or designee.
Duties may include, but not limited to the following activities: assists the Planning and Building & Safety divisions with case and project management; assists in managing and overseeing contracts, projects or programs; participates in contract administration and monitors contracts for compliance; assists in the preparation of the Planning and Building & Safety division budget and monitors expenditures; conducts studies of organizational functions related to productivity, budget and financial analysis; participates in the development of the Community Development department objectives, policies, programs and organizational structure; conducts research and analysis in developing recommendations for courses of action; applies policies, procedures, rules and regulations of the department; prepares correspondence, reports or other written material as requested; assists with administering, troubleshooting and maintaining department systems and software used in the course of work; responds to inquiries regarding projects, programs, policies and procedures in person, by email or over the phone; provides administrative support for assigned meetings, committees, or commissions; reviews and summarizes reports and documents; performs special studies and surveys; and performs other related duties as assigned.
Education & Experience: Graduation from an accredited four-year college or university with major course work in public administration, business administration or a closely related field and three years of performing moderate to complex administrative and analytical duties which include budget analysis, program/organizational analysis, research analysis, project management and/or contract administration.
License: Possession of a valid Class “C” Operator’s license issued by the California State Department of Motor Vehicles and a good driving record.
Knowledge: Municipal government organization and functions; research techniques and availability of sources of information; principles of data collection, analysis and report presentation; basic principles of municipal budgeting and expenditure control; operation of a variety of office equipment, including personal computers, related peripheral equipment and software applications (e.g. Word, Excel, PowerPoint); general business practices and procedures including filing, indexing and record keeping; English usage, spelling, grammar and punctuation.
Skills & Abilities: Perform research and prepare written reports, correspondence, and related material; evaluate department programs and operational issues; collect data to support conclusions and recommendations; complete projects and analysis consistent with established deadlines; communicate effectively, orally and in writing; adapt to a busy environment involving multiple tasks and changing priorities; establish and maintain excellent working relationships with coworkers, department heads, elected officials and the public; effectively operate a personal computer and learn to use a variety of software programs; maintains a current and thorough working knowledge of department programs and their requirements.
Physical and Mental Demands: Ability to read, write, type, operate a computer, telephone, calculator, copier; use pencils, pens, scissors, stapler; be at work daily and on time; communicate orally, in writing and over the telephone; understand written and verbal directions. Ability to lift and carry up to 25 pounds, stand, walk, and sit for extended periods of time.
Selection Procedure: All properly submitted applications will be reviewed and evaluated. Those candidates appearing to have the best qualifications for the position will be invited to participate in the examination process which may require any combination of the following: a written examination, a performance examination and one or more oral interviews. Not all applicants may be tested or interviewed.
Important Information:
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
APPLICATION PROCESS: Applications should be completed fully and clearly demonstrate how the minimum qualifications are met. All information provided is subject to verification. False or misleading statements may result in disqualification, removal from the eligible list, or termination of employment. Resumes may be included as a supplement but will not be accepted in place of the City’s application form. All application materials become the property of the City of Lakewood and will not be returned.
COMPENSATION: City employees are paid on a bi-weekly basis, therefore, published monthly salary is for illustration purposes only, rounded to whole dollars. Actual salary is based on hourly rate rounded to four decimal places.
EQUAL OPPORTUNITY: The City of Lakewood does not discriminate on the basis of age, sex, race, color, religion, national origin, ancestry, marital status, disability status, gender expression, gender identity, transgender status, or other protected class in its employment actions, decisions, policies and practices.
ACCESSIBILITY AND ACCOMODATIONS: The City of Lakewood is committed to providing equal access to employment opportunities. If you need assistance or would like to request a reasonable accommodation during any part of the selection process, including assessments and interviews, please contact [email protected] or call 562-866-9771 ext. 2210. Requests are encouraged as early as possible to allow time for coordination.
IMMIGRATION REFORM & CONTROL ACT OF 1986:In compliance with the Act, all new employees must verify their identity and entitlement to work in the United States by providing required documentation.
FINGERPRINTING: Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.
RESTRICTIONS ON NEPOTISM: The employment of relatives can create undesirable results, particularly in connection with performance evaluation, discipline, and general morale of other workers. Therefore, it is the city's policy that no relative of any City officer or employee to which this resolution applies shall be employed, if said City officer or employee is in a supervisory, lead or subordinate position over said relative in the areas of hiring, setting compensation, discipline or termination. "Relatives" for this purpose include son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle, nephew, niece, stepparent, stepchild, grandparent, grandchild, or persons living in the same household. The City does not prohibit employment of two people who are married to each other or who are the registered domestic partners of each other pursuant to the California Family Code (section 297 et seq.). Nonetheless, the City will not employ spouses or registered domestic partners in the same division or facility in situations where such action is determined to be inappropriate because of reasons of supervision, safety, security or morale.
PHYSICAL EXAMINATION: Employment offers are conditional based, upon the successful completion of a medical examination which includes drug and alcohol screening for safety sensitive positions. Physicals are performed by the City's designated physician at the City's expense. Candidates are cautioned not to quit their jobs or give notice to their current employers until they are determined to be medically qualified.
TUBERCULOSIS TESTING: Candidates selected to work in a position requiring contact with children must submit a certificate or notice documenting that within the last two years they have been examined and found to be free of communicable tuberculosis. The certificate or notice must be signed by a licensed examining physician or public health agency.
POSSESSION OF A VALID CALIFORNIA DRIVER'S LICENSE: Employees in classifications requiring possession of a valid California driver's license will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice program, which confirms possession of a valid driver's license and reflects the driving record.
LOYALTY OATH OR AFFIRMATION: All City employees are required to sign a loyalty oath or affirmation prior to actual employment.
EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
PROBATIONARY PERIOD: Employees appointed to positions in the classified service are required to serve a probationary period of not less than six months. All other employees are considered at-will and serve at the pleasure of the appointing authority.
