Job Overview
We are seeking a dynamic and highly organized Personal Assistant to support professionals within the construction industry. This entry-level to mid-level role offers an exciting opportunity to develop your administrative and project coordination skills while working in a vibrant, fast-paced environment. As a key member of the team, you will facilitate smooth daily operations, manage schedules, coordinate projects, and provide essential administrative support to executives and project teams. Your proactive approach and attention to detail will help ensure the successful execution of construction projects and office functions.
Duties
- Manage and coordinate calendars for multiple executives, including scheduling meetings, appointments, and business travel arrangements
- Assist with project coordination tasks such as tracking deadlines, preparing reports, and maintaining project documentation
- Organize company events, meetings, and site visits to ensure seamless execution
- Handle correspondence through email, phone calls, and video conferencing software with professionalism and confidentiality
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Prepare accurate documentation by proofreading, transcribing notes, and managing data entry tasks
- Facilitate internal communication across departments to promote collaboration and information flow within the organization
Qualifications
- Previous experience as a personal assistant or administrative support role within the construction or related industry is preferred but not required; entry-level candidates are encouraged to apply
- Strong organizational skills with the ability to multitask efficiently in a busy environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and productivity software
- Technical proficiency with video conferencing tools (e.g., Zoom, Microsoft Teams) and multi-line phone systems
- Excellent written and verbal communication skills with professional phone etiquette
- Experience with calendar management tools such as Microsoft Outlook Calendar or Google Calendar
- Ability to handle confidential information discreetly and maintain high levels of professionalism
- Familiarity with bookkeeping software like QuickBooks is a plus
- Strong typing skills for data entry, filing, and document preparation
- Demonstrated ability to work collaboratively with C-suite executives and project teams in a fast-paced setting
Join us in this engaging role where your organizational talents will directly contribute to the success of construction projects while providing vital support to our team. We value proactive individuals who thrive on making processes smoother and supporting our leaders every step of the way!
Email your CV: [email protected]
Shortlisted candidates will be contacted by the firm itself
Pay: $20.00 - $25.00 per hour
Work Location: Hybrid remote in Los Angeles, CA 90024
