Recording Operations Specialist – Title Insurance
A well-established and highly respected Title Insurance Company in Nassau County, NY is seeking a Recording Operations Specialist to join its experienced and long-tenured team.
We are a legendary , high-performing organization with decades of success supporting attorneys, lenders, and real estate professionals throughout New York State. Our environment is built on accuracy, accountability, and deep operational expertise, with many team members having 15–25+ years of experience with the firm.
This is a specialized operations role for candidates with direct experience in real estate document recording.
1–2 years of hands-on recording experience in a title company or real estate law firm is required.
Applicants without this experience will not be considered.
Position Overview
This role is responsible for managing the full lifecycle of real estate document recording across all New York State counties and the entire USA. The Recording Operations Specialist ensures documents are prepared, submitted, tracked, and successfully recorded with precision and efficiency.
You will operate as a key point in the transaction workflow—working closely with attorneys, lenders, and county offices to ensure recordings are completed accurately and without delay.
This is a role for someone who already understands the rhythm of recording work and is ready to operate with confidence and autonomy.
What You’ll Do
- Prepare, review, and submit real estate documents for recording across NY State counties and throughout the USA
- Ensure documents meet all county recording requirements and compliance standards
- Track recording status and proactively manage rejections, corrections, and re-submissions
- Maintain accuracy within title production systems and internal workflows
- Organize and manage digital and physical transaction files with precision
- Communicate directly with attorneys, lenders, and county clerks to resolve recording matters
- Identify and resolve discrepancies quickly and effectively
- Keep transactions moving smoothly through the recording pipeline
- Maintain strict confidentiality and professional standards at all times
What You Need to Bring
- 1–2 years of direct experience in real estate document recording (title company or real estate law firm required)
- Solid understanding of county recording processes and document standards
- Experience handling recording submissions, rejections, and corrections
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiarity with title production systems preferred (TrackerPro a plus)
- Sharp attention to detail and pride in accurate, clean work
- Ability to stay organized in a fast-paced, deadline-driven environment
- Strong communication skills when dealing with attorneys, lenders, and county offices
Submit your resume today
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
