Accounts Payable Clerk
Job Summary
We are seeking a detail-oriented and organized Accounts Payable Clerk to join our administration office. The Accounts Payable Clerk is responsible for processing invoices, verifying financial data, maintaining accurate records, and ensuring timely payments to vendors and suppliers. The ideal candidate has strong numerical skills, excellent attention to detail, and the ability to work efficiently while maintaining accuracy and compliance with company policies.
Qualifications and Skills
- High School diploma or equivalent, associate’s degree or coursework taken in accounting, finance, business or related field is a plus.
- Previous accounts payable, bookkeeping, or accounting experience preferred.
- Able to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
- Basic knowledge to process documentation required to pay invoices.
- Strong multi-tasking skills with attention to detail
- Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to learn club management software
- Ability to handle confidential information with integrity and discretion
- Dependable, punctual, and able to work independently as well as part of a team
- Excellent communication and interpersonal skills, with a professional and friendly demeanor
- Valid Texas Driver’s License
Job Tasks/Duties
- Collects and files invoices.
- Files payables until paid.
- Audits vendor invoices; ensures that all invoices have been approved for payment by the appropriate manager.
- Posts invoices to proper accounts.
- Makes and records daily cash deposits.
- Prepares daily deposit from checks received by mail and club drop box.
- Balances petty cash; reports deficiencies or surpluses to Controller.
- Maintains liquor pool check book.
- Processes check runs and cuts manual checks as required.
- Processes all bills for final payment; provides checks with supporting documentation for signing by Board Member.
- Ensures that club policy on obtaining proper authorization signatures is followed.
- Manages all credit memos to ensure that no incorrect charges are paid.
- Word processes reports.
- Assists with clerical work in the Accounting Department.
- Maintains vendor contact records.
- Interacts with department heads regarding credit memos and invoice problems.
- Makes bank deposits as needed
- Backs up Administrative Assistant with phone calls, assisting members, etc.
- Completes other appropriate assignments made by the Office Manager.
Work Environment, Physical Demands, and Benefits
- Professional office setting within a private club environment.
- Frequent interaction with members, staff, and guests.
- Must be able to reach, bend, stoop, stand, and lift up to 40 pounds.
- Must be able to sit for prolonged periods of time.
- Schedule: Monday – Friday 8AM – 5PM
- Health, Dental, and Vision insurance
- PTO, Vacation, and Sick time
- 401K
Job Type: Full-time
Pay: $16.50 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
