Job Overview
We are seeking a proactive and organized Construction Secretary to join our dynamic team. In this vital role, you will serve as the administrative backbone of our construction projects, ensuring smooth communication, efficient office operations, and accurate record-keeping. Your energetic approach and attention to detail will help keep projects on track and clients satisfied. This position offers an exciting opportunity to be at the heart of construction management, supporting project teams with professionalism and enthusiasm.
Duties
- Manage front desk operations, greeting visitors and directing calls with excellent phone etiquette and customer service skills
- Operate multi-line phone systems to handle inquiries promptly and professionally
- Maintain organized filing systems for project documents, contracts, and correspondence
- Perform data entry tasks using Microsoft Office applications, ensuring accuracy and timeliness
- Handle bookkeeping responsibilities including invoicing, expense tracking, and QuickBooks data management
- Support office management activities such as scheduling meetings, coordinating appointments, and managing calendars
- Assist with client communication by preparing reports, proofreading documents, and providing timely updates
- Manage confidential information with discretion and professionalism
- Support personal assistant duties for project managers or senior staff as needed
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks
- Excellent organizational skills with the ability to prioritize tasks effectively
- Bilingual abilities are a plus to facilitate communication with diverse clients and vendors
- Previous office management or clerical experience in a construction or related environment preferred
- Exceptional customer service skills combined with professional phone communication and etiquette
- Accurate typing speed for efficient data entry and document preparation
- Attention to detail for proofreading documents and maintaining precise records
- Strong time management skills to handle multiple responsibilities efficiently
- Experience handling confidential information with integrity
- Personal assistant experience is advantageous for supporting busy project teams
Join us in a role that combines energetic support with detailed administrative expertise! We are committed to fostering a positive work environment where your skills contribute directly to successful construction projects. All positions are paid roles that offer growth opportunities within a vibrant team dedicated to excellence.
Pay: $24.31 - $25.00 per hour
Work Location: In person
