ABGi USA is hiring on behalf of one of our public accounting firm clients in Foxborough, MA. Our client is an established public accounting and business advisory firm providing tax, accounting, consulting, and financial advisory services to businesses and individuals. The firm works with a diverse client base and is known for handling both traditional accounting needs and more complex financial engagements.
They are seeking a highly organized and proactive Tax Operations Coordinator to join their growing team. This individual will report directly to the Head of the Tax Department and provide operational, administrative, and workflow support to the firm's tax professionals.
This role is central to keeping the tax department organized and running efficiently, including coordinating filings, maintaining compliance calendars, managing client documentation, supporting billing and bookkeeping processes, and ensuring deadlines are met.
The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident communicating with both senior professionals and clients.
Key Responsibilities
Maintain tax return, extension, estimated payment, and compliance calendars
Coordinate electronic filing of federal and state tax returns and extensions
Monitor filing transmissions, acknowledgements, rejections, and acceptance statuses
Prepare and distribute tax organizers, engagement letters, and related client materials
Track outstanding signatures, documents, authorizations, and filing requirements
Coordinate client document intake, scanning, electronic organization, and return delivery
Maintain and update workflow and practice management systems throughout each assignment
Manage calendars and coordinate onsite and offsite meetings around departmental priorities and deadlines
Prepare selected client invoices and assist with productivity reporting and work-in-process workflows
Perform basic bookkeeping and account reconciliations for selected client accounts
Manage CPE and certification tracking and reporting
Assist with staff training, onboarding, meeting coordination, and general departmental administration
Provide limited reception coverage, including greeting visitors, answering phones, and supporting front-office operations
Identify opportunities to improve workflows and overall departmental efficiency
Provide professional and responsive support to clients and internal team members
Qualifications
Education & Experience
Associate degree in Business Administration, Accounting, or a related field preferred
Previous experience in an accounting, tax, legal, or professional services environment preferred
Coordinator, administrative, or operations experience within a professional office environment
Basic bookkeeping and account reconciliation experience preferred
Technical Skills
Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
QuickBooks experience preferred
Experience with tax, accounting, workflow, or practice management software preferred
What We're Looking For
Highly organized with the ability to manage multiple priorities and deadlines
Strong attention to detail and follow-through
Excellent written and verbal communication skills
Proactive problem solver who can anticipate needs
Comfortable working in a deadline-driven environment, particularly during busy season
Adaptable and able to shift priorities when needed
Professional and discreet when handling confidential client and financial information
Team-oriented with a willingness to support both tax professionals and overall office operations
Benefits
Annual performance-based bonus eligibility
Medical, dental, and vision insurance
401(k) with employer match
Paid Time Off and paid holidays
Life and disability insurance
Employee Assistance Program
Professional development opportunities
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