Overview
Join our dynamic team as an Independent Front Office Assistant, where your energetic and proactive approach will be the backbone of our front office operations. This paid position offers a fantastic opportunity to develop your administrative and customer service skills while supporting daily office functions. As the first point of contact, you will play a vital role in creating a welcoming environment, managing communications, and ensuring smooth office workflows. Your organizational prowess and positive attitude will help us deliver exceptional service to clients and team members alike.
Duties
- Greet visitors and clients warmly, providing excellent customer support and ensuring a positive first impression
- Manage multi-line phone systems, directing calls efficiently and professionally with proper phone etiquette
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping
- Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information
- Assist with calendar management and appointment scheduling for staff and clients
- Support office management activities including supply inventory, document proofreading, and clerical tasks
- Provide general administrative support such as photocopying, faxing, mailing, and preparing documents for meetings
Experience
- Prior office experience or personal assistant roles demonstrating strong organizational skills and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Bilingual abilities are a plus to better serve diverse client needs
- Excellent communication skills—both verbal and written—with a focus on professional phone etiquette
- Demonstrated ability to handle confidential information responsibly with integrity
- Strong typing speed, data entry accuracy, proofreading skills, and attention to detail
- Proven time management skills with the ability to prioritize tasks effectively in a fast-paced environment
This paid role is perfect for motivated individuals eager to grow their administrative expertise while contributing to a vibrant office environment. We value energetic professionals who thrive on organization, communication, and delivering outstanding support every day!
Pay: $15.00 - $17.00 per hour
Benefits:
People with a criminal record are encouraged to apply
Work Location: In person
